Identifies and tracks new funding sources for projects, including: researching funding agencies and their characteristics via online sources; documents communications with funders to develop a better understanding of funding priorities and to support effective compliance processes; provides recommendations regarding project and funder matches to improve competitiveness of applications;
Works with the Pre-Award Grant Manager and principal investigators/project directors (PI/PD) to develop funding proposals on behalf of clients in diverse medical fields and community programs.
Serves as liaison between the PI/PD and the funding agency during the application process; and coordinates communications with the PI/PD and post-awards staff as needed following an award.
Serves as project manager for submissions of proposals and reports through activities, including: technical assistance to the applicant PI/PD to assure compliance with funder guidelines and federal regulations; creates project work plan/task lists; technical assistance to model project budget; drafts budget and budget narrative in concert with the project team; manages completion of all required forms in appropriate formats (e.g. Cayuse, SF424, grants.gov RFA applications, foundation applications, and paper/email applications as needed); and proofreads all submission materials.
Develops proposal budgets and budget revisions in Microsoft Excel, in line with program needs, funder requirements, applicable laws, and internal policies.
Collaborates with PI/PD and project team to create required supporting documentation in attachment to funding applications; Just-In-Time requests; and for progress reporting and continuation requests. Activities may include literature searches, searches of PubMed, MedLine, clinicaltrials.gov and other databases to identify appropriate references.
Supports effective grants administration through routine activities, including: organization of grants e-files in common network directories; efficient management of pre-awards data in Hektoen databases; update and communication of contact lists; meeting preparation, scheduling and wrap-up; support for mailings as needed; timely and professional communications with PI/PDs, other external partners and Hektoen staff ; development of technical reports to funders as required; and other administrative duties as required to fulfill mission of the Department. Contributes to development of grants administration policies, procedures and tools to promote efficiency and effectiveness of the team and of the organization as a whole.
Skills and Attributes:
This is a client-facing position interfacing with a wide variety of groups. Excellent interpersonal skills, confidence, and sensitivity in dealing with diverse populations are essential.
Candidate must have superior communication skills to convey complex technical requirements succinctly, as well as to confidently manage client timelines and expectations.
Quantitative dexterity is fundamental to this position. Candidate must be able to develop budgets of varying degrees of complexity, sometimes negotiating between parties with conflicting needs and priorities. Must be competent in Microsoft Excel basic functions, or capable of learning quickly. Candidate should be comfortable reviewing budgets and have the ability to quickly pinpoint mathematical errors or incongruences.
Requires high proficiency with software applications common to administrative and academic work environments, including Microsoft Excel, as well as ability to learn the more advanced editing and formatting features of Microsoft Word and Adobe Acrobat. Additionally, candidate must be able to navigate funder-specific online applications quickly and troubleshoot technical difficulties under tight timelines.
Candidate must be able to research, absorb and synthesize large amounts of technical information to assure that all submissions are compliant and competitive.
Excellent organization and time management skills are critical in managing the high volume of time-sensitive tasks required in this position. Candidate must be able to balance competing priorities and react quickly to unanticipated changes.
Individual must be highly adaptable, and willing to work beyond normal daily working hours during peak submission periods.
Experience and understanding of local and national public health priorities, population health needs and concerns, evidence-based practice in personal and population health services, conceptual model development, and behavioral health interventions would be an asset but is not a requirement.
Qualifications and Experience: Bachelor’s Degree or higher in business or health-related field preferred. Preference for candidates with experience in the following areas: working with budgets, editing/proofing of complex narrative, familiarity with grants and contracts management, program progress reporting, and/or team-based project management.