The Lloyd A. Fry Foundation seeks a part-time Administrative Assistant to provide general office and administrative support to the President and program staff.
Administrative Assistant Responsibilities:
The Administrative Assistant works twenty-five hours per week, five hours per day from 10:00 a.m. - 3:00 p.m. The Administrative Assistant has the following responsibilities:
Greet and receive callers and visitors; provide appropriate assistance, take messages or transfer to proper party.
Maintain the office spaces. Ensure that the reception, kitchen, library, and workroom spaces are organized and stocked with supplies as needed. Keep office printers and copier stocked with ink and paper, arrange for maintenance as needed.
Coordinate incoming and outgoing mail. Distribute mail to the proper parties and track subscriptions and monthly invoices. Coordinate delivery of packages.
Prepare a variety of correspondence, memorandum, reports, calendars and forms as requested by the President and program staff. Assist with administrative aspects of grants management, including logging in materials received from organizations requesting funding.
Assist in planning for special events including the annual holiday party, quarterly board meetings, and other office events. Order food as needed, and coordinate logistics, preparation, and clean-up for internal and external meetings.
Other duties as assigned.
For more information on how to apply, interested applicants can visit http://www.fryfoundation.org/news/foundation-news/administrativeassistantpositionannouncement/.
Associates degree required
One (1) year of related experience desired
Proficient in MS Office, with particular emphasis on Outlook, Word, and Excel
Knowledge of office procedures
Ability to work well with all styles and personalities
Ability to work on several projects simultaneously
Ability to work independently
Ability to learn related computer programs
Additional Salary Information: The Administrative Assistant will be a part-time employee of the Foundation with competitive compensation. Benefits include vacation and sick leave. Health insurance is not included. The Administrative Assistant will report to the President. The Foundation seeks to fill this position as soon as possible and will work actively to build a highly diverse pool of candidates.
Our vision is a Chicago that offers education, prosperity, and hope for all. The Foundation awards $7 million in grants each year across four main program areas: Arts Learning, Education, Employment and Health. Across all of our funding areas, our focus is on helping organizations: Build capacity to enhance the quality of services and better assess the impact of programs; Develop successful prog...ram innovations that other organizations in the field can learn from or adopt; and Share knowledge so that information which can help low-income communities and individuals is widely and readily available.
For more information on the Foundation’s grantmaking priorities, please refer to the Fry Foundation’s website and the Foundation’s annual reports at www.FryFoundation.org.