Manages and supervise staff for the monthly close and financial statements and other periodic reporting (restricted grants, major funding sources, other regulatory reporting etc.) and related intercompany activities. Oversee weekly review of donor transactions for general ledger reporting. Maintain/enhance computerization of day to day reporting of financial transactions. Maintain adequate system of internal controls. Keep supporting financial accounting records up to date and easily accessible. Supervise Payroll, A/P, general ledger, Contribution accounting, and restricted contributions. Provide analysis as requested for CFO.
Duties & Responsibilities
Manage/perform general accounting functions including but not limited to:
Day to day activities - Manages cash receipts and deposit handling, donor credit card activities, accounts receivable, intercompany activities, and accounts payable transaction processing and related internal and external reporting of results to appropriate areas in accordance with general accepted accounting principles, regulatory matters, donor restrictions and sound internal control system.
Restricted Funds Received/Spent Reporting - Establish and maintain reporting of restricted funds received, spent and remaining dollars reporting using Blackbaud Accounting and/or similar computerized systems to assure accurate and timely reporting of these funds.
Financial Statement Reporting – Prepares monthly financial statement in accordance with established standards and key analytical information for variances between prior year actual and budget and reviews with results with managers/supervisors.
Major grants/funder reporting – Prepares required reports in compliance with grantor/funder.
Periodic Financial Substantive Reviews – Performs month end review and reconciliation of key accounts.
Annual Budget - Assist in the preparation of analytical reports to assist supervisors and managers with the annual preparation, compile the monthly budget, summarize key assumptions and upload approved budgets.
Supporting Records – Maintains supporting records up to date and accurate for vendor and client reporting, key internal statistics, financial statement preparation, actual versus budget analyses, and regulatory reporting such as state and federal agencies and grants and other donor restrictions.
Perform daily/weekly cash management functions which include the following:
Execute authorized online banking transactions
Maintains adequate security over cash transactions and bank deposits
Updates cash flow tracking tool and processes vendor payments and online banking transactions in accordance with basic internal control objectives, vendor terms, regulatory requirements and Center’s established financial reporting system.
Provides updated Restricted Funds Received/Spent Report including analytical commentary.
Reviews and resolves accounts receivable non-payment matters.
Update comprehensive accounting policy documents periodically to improve clarity and consistency and maintain reporting procedures to comply with internal control requirements
Maintain/enhance computerization of the reporting of day to day financial transactions and related.
Establish and maintain backup of the more technical developed computerized functions for periodic importing/uploading of financial and related data including working and advising IT and developing documentation.
Assist and coordinate work distribution time when conflicting time sensitive projects arise.
Interact with staff, management and external events, representing the Accounting function in a professional manner and updates the CFO in a timely manner.
Supervise supporting staff.
Prepare data for annual audit and support preparation of the IRS 990 tax return.
Perform other duties and responsibilities assigned.
Act with integrity and aspire to model our Core Values in the delivery of all services
Bachelor’s degree in Accounting with minimum of 7 to 10 years’ experience in business networked computerized environment and general accounting, payroll, computerized general ledger, accounts payable, and budget functions. CPA is a plus. Nonprofit accounting is a plus. Blackbaud systems experience is a strong plus.
Very strong knowledge of Microsoft Excel, Word and Access (or similar), third party databases ad hoc reporting, and creating program files to import and upload data. Experience with Blackbaud Financial Edge, Sage Accounting/Budget/Accounts Payable, Fundraising, and ADP Workforce Excellent organizational, supervisory, collaborative, and analytical skills. Must have excellent and concise oral and written communication skills.
Empowering families. Strengthening communities. Building brighter futures.
We care for thousands of Chicago's most vulnerable infants, children, teens, adults, and seniors. Our dedicated team offers comprehensive, multi-generational social services, and nurtures with compassion, to help our clients deal with life's challenges, while giving them the tools to improve their lives. We believe it i...s empowering, not enabling, to those who want to change the direction of their lives.
Our Vision - Ending the cycle of poverty.
Our Mission - Marillac St. Vincent Family Services strengthens, empowers and gives voice to those in need – in the Vincentian spirit of service – through education and comprehensive programs to build vibrant communities in Chicago.
Our Core Values - Integrity, Excellence, Creativity, Advocacy, Respect and Empowerment