Administrative Support, Employment-Related Services, Human Resources
4 Year Degree
Jointly, with partner Associate Director; manages Faculty Employment Resources in the Office of the Dean of Faculty under the direction of the Dean of Administration, Budget, and Planning. Develops policies and procedures to facilitate efficient and effective best practices in all areas of faculty employment including, but not limited to, onboarding of new faculty hires, processing faculty payroll, facilitating faculty contracts and letters of appointment. Responsible for data entry, tracking, analysis, and visualization. Fosters a high level of customer service and communications to administration, faculty, and staff.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manages all faculty contract types for full time tenure, part time adjunct, part time lecturer, and continuing studies. Partners with Payroll to ensure faculty are paid correctly and in a timely manner.
Connects eligible faculty with Benefits for detailed explanation of available offerings. Contact for tuition remission eligibility questions.
Maintains historical and prospective planning data on all faculty members. Oversees the tracking and projection of faculty data including, but not limited to salary, courses taught, course load, promotions, tenure, sabbaticals, leaves, and retirement. Provides data for external surveys and to inform internal decision making.
Coordinates with the Assistant Director of Faculty services when new full-time faculty are hired to facilitate a smooth transition.
Provides onboarding information and assistance to new faculty members including activation of system ID and login name, required payroll forms, and an introduction to the resources available to faculty. Issues a welcome letter to all new faculty members.
Responsible for hiring international faculty and processing visa paperwork in adherence with federal regulations and SAIC policies and procedures. Assists with the interpretation of institutional and federal policies, procedures, and regulations regarding immigration and visa related matters.
Oversees the maintenance of all faculty files in the Dean's Office; hardcopy as well as database. Organizes and maintains the shared drive to promote access and usability.
Corresponds with departmental chairs, departmental directors, faculty, administrative directors, Human Resources and Payroll on behalf of the Office of the Dean of Faculty.
Works with the Associate Dean for Administration and Budget on developing reasonable accommodations for health and/or illness for faculty.
Manages faculty web content for the Office of the Dean of Faculty. This includes working with academic departments and the web communications office to ensure faculty information is current and correct.
Bachelor’s Degree required; 3 to 4 years of administrative experience working in a higher education setting preferred
Expertise in generating data for analysis
Basic excel skills required
Comfortable learning new software applications
Ability to work independently with minimal supervision
Flexibility and versatility in problem analysis and resolution
Ability to build positive relationships with faculty and staff throughout the organization
Excellent oral and written communications skills
Self-motivation, strong time management and organization skills
The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.
The Art Institute of Chicago is a world-renowned art museum housing one of the largest permanent collections in the United States. It is encyclopedic in nature with strong holdings across all media, all traditions and all ages. The Art Institute is particularly recognized for its extraordinary Impressionist, Modern, Contemporary and American collections, among other aspects of its holdings. In a...ddition to housing its permanent collection, it typically stages 35-40 special exhibitions a year. In 2014, it was named by TripAdvisor travelers as the number one museum in the world, a remarkable recognition that speaks not only to the quality of the collection but to the entirety of the visitor experience.
The Art Institute welcomes between 1,400,000 and 1,800,000 visitors a year and has a membership of 100,000. The museum has an annual operating budget of approximately $110 million.
Founded in 1879, the Art Institute grew with the success of Chicago and quickly attained world class stature given the strength of its collection. The Art Institute has expanded several times in its history, most recently and notably with the opening in 2009 of the 264,000 square foot Modern Wing designed by internationally acclaimed architect Renzo Piano. The addition has been critically important to the museum as it not only provided much needed gallery space, but also allowed the Art Institute to reorganize its galleries to present the collection in a more logical and accessible fashion. The new addition also includes one of the largest education facilities at any museum and this center has allowed the Art Institute to expand its already impressive array of offerings.