The Administrative Director is responsible for managing the spectrum of St. Leonard’s operations and administrative procedures. The Administrative Director (AD) will serve as a critical member of the executive team. The AD will execute senior-level administration and management functions, including management of Nutrition/Kitchen and Facilities staff, facilitation of Human Resources, management of vendor contracts and vendor relationships, and implementation of stream-lined administrative policies and procedures across the agency.
Agency Administration & Management
In coordination with the Executive Director and executive team, play a key role in the overall development, strategic planning, service delivery, and management of the organization across programs.
Deploy resources efficiently and effectively toward organizational goals.
Management and supervision of Nutrition/Kitchen and Facilities departments.
Gather, analyze and interpret external and internal data. Compose reports on this data.
Participate in the budget development process and maintain a high level of fiscal responsibility.
Manage Vendor Contracts
Serve as the point of contact for all current vendor contracts.
Work with Executive Director to manage liability insurance and directors/officers insurance contracts.
Evaluate vendor contracts and renegotiate as appropriate.
Communicate with vendors in a timely manner to address issues as they arise on a day-to-day basis.
Approve invoices for each program.
Facilitate hiring processes for all staff.
Onboard all new employees.
Assist employees to negotiate and establish healthcare benefits.
Work alongside Finance Director to process payroll for all staff.
Enhance the structure of the organization
Evaluate current policies and procedures across the agency’s seven sites.
Ensure adherence to legal rules and guidelines.
Implement streamlined safety, technology, and employee protocols.
Maintain organized electronic and paper files on vendor contracts, employee information, program evaluation reports, and Board of Director meeting minutes.
Communication across staff related to agency events, policy changes, and additional updates.
Troubleshoot IT issues.
Field external phone calls.
Register staff for external conferences and events and arrange associated accommodations.
Facilitate in-kind donation pick-ups.
Coordinate usage of the St. Leonard’s van.
As a member of the executive team, act as a spokesperson for the agency in communications with colleagues in the social service sector, funders, vendors, community partners, etc.
Participate in city-wide trainings, skill shares, conferences, and other public-facing events.
Bachelor’s Degree in Accounting or Business, or another related field; Graduate degree and/or licensure a plus.
Strong verbal and written communication skills.
Systems-oriented problem solver.
Skilled in Microsoft Office Suite, databases, and information systems.
Ability to multi-task and handle requests from multiple sources.
Experience working with marginalized populations.
Understanding of social service sector in Illinois and Chicago.
St. Leonard's Ministries is a non-profit agency that provides re-entry services to men and women existing prison who want to rebuild their lives and reshape their futures. Services include: residential, educational, vocational, and job training.