Passages Charter School serves students from pre-kindergarten through eighth grade. Focused specifically on the needs of immigrant and refugee students. Passages offers a tailored educational program focused on high academic standards and instruction based on students' individual needs.
Basic Job Function:
Perform a wide variety of advanced clerical and secretarial duties to organize, coordinate and schedule school office activities; assist the Principal in routine administrative tasks; perform public relations and coordinate communications between administrators, AHS, site personnel, parents, students and the general public; train and provide work direction to clerical personnel as assigned.
Responsibilities include but are not limited to:
Provide clerical assistance to faculty and staff as needed.
Orientate new teachers and substitute teachers by providing directions, keys and instructional materials.
Manage staff absence forms and days off, request subs.
Serve as secretary to the Principal; organize, coordinate and schedule a variety of office activities; compose routine correspondence independently; prepare and distribute communications and minutes of meetings; receive, open and route mail.
Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner.
Provide information concerning school policies, procedures, actions, activities and schedules as appropriate.
Maintain school calendar and event schedule and manage parent communication via school reach.
Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.
Respond to questions or complaints from vendors or District administrators regarding issues related to payments, balances, charges, inventories and other information; answer phones.
Submit attendance to lunchroom and update student tardies in attendance records.
Register, release or transfer students; complete enrollment information and communicate with incoming or outgoing schools for student projections and student records.
Perform complex and advanced-level clerical accounting duties in support of the assigned schools programs and services; process or prepare financial accounting documents, payments, reports and special projects.
Maintain records on reimbursements/claims and manage Payroll and Payroll Update.
Collect payments (Pre-k tuition), deposits, by provide accurate receipt, reporting and record keeping.
Maintain records of revolving cash funds and petty cash funds use while verifying proper and authorized use of designated funds.
Monitor IMPACT compliance with records and meet CPS compliance reports/requests.
Attend education committee meetings and prepare materials and reports for board meetings with Principal.
Work with the transportation company to manage on going bus routes and new service requests.
Update Student medical records and give students medication in accordance to student medication records only.
Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.
Manage sick students in the office, communicate with parents and teachers to ensure students are spending least amount of time outside of the class.
Check students’ heads for lice (when found in a student).
Manage student lunch forms ensuring collection, accuracy, and submission to ODA and FRM monthly verification.
High school diploma or G.E.D. Certificate
Two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.
Computer skills including proficiency with Microsoft Word; Excel; Google Docs
Familiarity with Chicago Public Schools data management systems specifically IMPACT; EPI Center & ODA.
Must take all required clerical assessments and earn a passing score.
Ability to work independently with discretion, and little direction.
Good understanding of work within the scope of authority.
Good public relations skills in maintaining relations with students, parents, teachers and the public.
Organizational abilities to meet schedules, timelines, plan and organize work.
Ability to communicate effectively both orally and in writing.
Physical Requirements and Working Environment:
Regularly required to: sit, stand, walk, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 20 pounds.
Asian Human Services Inc. is an equal employment opportunity employer dedicated to the fair and equal treatment of all of its employees without regard to age, gender, race, color, religion, creed, national origin, ancestry, sexual orientation, disability, political or union affiliation, maternity status, parental status, military or veteran status, or any other basis prohibited by law
Established in 1978, Asian Human Services is the largest multi-cultural and multi-lingual health and social services organization in the Metropolitan Chicago areas. Its mission is to provide client -centered, quality, and compassionate services to Asian immigrants and other underserved communities so that they can fully participated in society, prosper and thrive. Specialized in healthcare, educat...ion, and employment, its professional staff is fluent in more than 28 languages and serves more than 28,000 clients throughout Illinois each year.