The Irish American Heritage Center (www.irish-american.org), a non-profit organization dedicated to the preservation and promotion of Irish culture, music, literature, drama, dance, and education, is seeking an Accountant. This position will be accountable for ensuring the mission of the Irish American Heritage Center (IAHC) and policies established by the Board of Directors are implemented to meet the goals and objectives of the IAHC. Specifically, this position is responsible for all the accounting, financial reporting, cash management, taxes and governmental reporting activities for the Center.
General Financial Management Activities
Establishes and maintains accounting policies and practices in accordance with current generally accepted accounting principles in the United States.
Establishes and maintains financial management and internal control systems that are considered to be “best practices.”
Maintains accounting structure by establishing and maintaining a chart of accounts.
Reconciles bank statements, credit card statements, donations and event registration income.
Responsible for all tax filings.
Schedules expenditures, analyzes variances and initiates corrective to ensure the financial viability of the Center.
Accounts Payable Activities
Upon approval of General Manager, processes all invoices for payment in a timely manner.
Charges expenses to appropriate accounts and cost centers by analyzing invoice/expense reports; creates posts.
Maintains all accounts payable reports, spreadsheets and accounts payable files.
Maintains vendor record file in QuickBooks and issues annual vendor 1099 forms.
Prepares analysis of accounts as requested.
Accounts Receivable Activities
Posts payments to general ledger by recording cash, checks, and credit card transactions and credits to the proper account.
Prepares daily bank deposit.
Prepares invoices as needed and follows up on past due accounts. Investigate and resolve billing discrepancies or misapplied cash transactions.
Post accounts receivable data to profit/loss reports, balance sheets, income statements, and other documentation.
Financial Reporting Activities
Manages month end and year end close process including reconciliation and analysis of accounts.
Confirms Center financial status at all times by monitoring revenue and expenses.
Prepares monthly, quarterly and year-end financial reports, including balance sheet, income statement and cash flow statement, for the General Manager and Finance Committee. Prepares financial reports for Fifth Province, Gift Shop, Events and specific committees as needed.
Works with General Manager, Treasurer, Finance Committee and Committee Chairs to develop annual budget.
Provides accurate and timely financial data for the annual audit.
Other Management Activities
Acts as backup for General Manager for processing payroll through ADP.
Assists at major Center events where needed and ensures that appropriate “banks” are provided and accounted for.
Acts as back up for General Manager for maintaining POS system, including adding new employees and sales items, updating pricing and running reports.
Bachelor’s degree in accounting or finance.
Five to Seven years of accounting experience, preferably in a non-profit environment. Restaurant or retail accounting experience a plus.
Demonstrated superior knowledge and experience using QuickBooks for daily accounting and reporting.
Must be extremely proficient in Excel and Word.
Must have excellent customer service orientation as well as strong verbal and written communication skills.
Must be able to work a flexible schedule, including weekends and evenings and overtime as needed or requested.
Knowledge or interest in Irish culture must be demonstrated for consideration.
Interested candidates should forward resume and statement of interest, along with salary requirements, to firstname.lastname@example.org.
The mission of the Irish American Heritage Center is to nurture and strengthen Irish culture and heritage through programs emphasizing Irish music, literature, drama, traditional dancing, fine arts and the constructive contributions of the Irish and Irish-Americans to the United States of America. The Irish American Heritage Center supports this mission by maintaining its resources, including the ...museum, Irish school, archives, choir, art gallery, auditorium, library, theatre group and other related programs and partnerships, while providing a gathering place for the Irish American community and those interested in Irish culture. Located on the northwest side of Chicago in a renovated, turn of the 20th century building that spans a full city block, the Irish American Heritage Center is one of the premiere Irish cultural organizations in the United States. It is a destination for people of Irish descent as well as those who wish to learn more about the Irish heritage.