The American Ornithological Society (AOS), a nonprofit, membership-based scientific society based in Chicago, IL, is soliciting proposals from qualified persons and/or firms to provide accounting and financial consulting services to begin in late 2017.
The AOS presently manages ~$12M in society cash and investments. These funds are contained in checking accounts and investment accounts. The AOS also provides limited support for pass through financial transactions of partnering societies. Accounting Software: Sage 50 U.S.
The AOS desires a financial consultant or firm with demonstrated knowledge and expertise in nonprofit financial management that offers a high level of customer service, uses state-of-the-art technology, and employs effective and efficient financial management processes. The AOS is willing to implement new systems, processes, etc. that streamline our ability to manage and monitor transactions—we welcome new and innovative ideas. Must be a CPA with experience in Illinois non-profit reporting requirements.
The services outlined below are a combination of actual services we currently receive along with new service we desire:
Advising on Accounting and Record Keeping Best Practices
Ensure compliance with accounting policies, principles, and procedures.
Quarterly reporting on investments
Monthly reconciliation of bank, credit card, and investment accounts.
Prepare adjusting journal entries for bank, cash, payroll, investment, depreciation, and other activities provided by society personnel
Monthly reporting of income and expense statements
Comparing quarterly budget to actual figures
Audit and Corporate Tax Compliance
Preparation of necessary reports, schedules, etc for the annual audit and federal and state tax returns.
This could include installation of new software, data transfer/migration, merger/acquisition, etc.
SPECIFICATIONS FOR PROPOSAL
Your proposal should be presented in the following format:
Executive Summary, including relevant education, credentials, and experience in nonprofit accounting. If a firm, a description of the firm.
Describe the services you provide and profile the type of clients who have engaged you for 3 or more years. If a firm, include the industries you serve.
Describe the products you use or offer (including those that may not be needed now by the AOS, but could be useful/cost effective in the future).
Describe your philosophy regarding managing your client relationships.
Describe how you educate and inform clients on emerging issues relevant to the nonprofit sector.
Describe what distinguishes your services from those of others, and why the selection of your services is the best decision the AOS can make.
Describe your community involvement and volunteer activities.
Outline the Fee for Services to be provided.
List additional costs that may arise and be billed to the AOS.
List of references from other comparable nonprofit clients.
Your most recent peer review report (if applicable).
Individuals and firms interested in this opportunity should submit your proposal as outlined in this RFP no later than 20 October 2017.
Following our review of all proposals received, the AOS executive office will select a short list of individuals or firms. The AOS will arrange for a mutually agreeable time to meet in late October.
The American Ornithological Society (AOS) is an international society devoted to advancing the scientific understanding of birds, enriching ornithology as a profession, and promoting a rigorous scientific basis for the conservation of birds. As one of the oldest, and the largest ornithological society in the world, AOS produces scientific publications of the highest quality, hosts intellectually ...engaging and professionally vital meetings, serves ornithologists at every career stage, pursues a global perspective, and informs public policy on all issues important to ornithology and ornithological collections. The AOS is distinguished by its tremendous collective expertise, including eminent scientists, conservation practitioners, early career innovators, and students.