Job Function - Position is responsible for managing all on-site operations and achieving property financial and operational objectives as defined by the property owner, the management company and management team. Position ensures that all activities are conducted in compliance with all local, state and federal employment, housing, landlord/tenant, safety and real estate laws.
Education - High School Diploma (or equivalent) is required. Must be able to read, write and communicate English fluently. Must be able to complete advanced business mathematical functions.
Job Skills - Position requires excellent organization and customer service skills. Ability to successfully handle multiple priorities. Must be able to successfully and effectively communicate with a variety of personnel. Must have good problem solving/analytical skills and be able to develop strategies and plans to achieve property objectives.
Experience - Qualified individuals must have at least two to three years experience in property management, at least one year of which must have been as an assistant manager or property manager. Must have proven ability to successfully manage people, understand and explain financial reports and lease apartments.
Licenses - A valid driver’s license and current automobile insurance is required. Based on state real estate laws, a real estate, property management license may be required.
Hours - Must be able to work any of the 7 days of the week as necessary to get the job done.
ESSENTIAL JOB FUNCTIONS
Prepares annual operating budgets in accordance with owner objectives. Prepares re-forecasts as required.
Prepares monthly owner’s reports which analyze and explain monthly and year-to-date financial status of the property and describe strategies, plans and action steps that have been developed and implemented to help achieve property objectives.
Works with office staff and collection agencies to insure all monies are collected as due and that all revenue data is posted correctly.
Follows required purchasing and bidding procedures and maintains vendor file forms and other purchasing/expense records as required.
Works with legal counsel and local officials to perform evictions as required.
Hires, trains and develops on-site employees according to company policy and procedure.
Schedules employees according to forecasted workloads.
Counsels and reviews employees as necessary and as required by company policy and procedure.
Terminates employees as necessary, subject to the approval of the District Manager and President.
Works with employees to develop an effective, proactive team that works together to achieve property objectives.
Ensures that apartment units, common areas and grounds are maintained according to property objectives.
Regularly inspects units, common areas and property to insure adherence to property standards.
Works with maintenance staff to schedule turn-keys and ensures apartment units are available for scheduled move-ins.
Ensures adherence to company safety standards, policies and procedures. Ensures that all safety inspections are completed as required and ensures adherence to company key control policies.
Completes, as necessary, all required paperwork for all liability, workers compensation and property insurance claims. Follows-up with the insurance companies and the residents, as required.
Ensures office staff receives proper training and follow company standards in the leasing of apartment homes, including how to handle telephone inquiries, how to handle personal visits and how to show apartment homes and the property to prospective residents.
Personally shows and leases apartments, as necessary. Reviews lease paperwork with residents and explains property rules and regulations.