Family Shelter Service, a leader in providing help and hope for victims of domestic violence and their children since 1976, is looking for an energetic, conscientious and detail oriented individual who enjoys making a difference, being part of a team and takes pride in their career to work in our fast paced office.
The Executive Assistant is a full time (40 hours/week) position working out of our Wheaton administrative offices.
Duties and Responsibilities:
Provides clerical services for administrative, and program staff.
Coordinates front desk/office volunteers.
Monitors building and office supplies, placing orders or arranging purchases with staff.
Collects receipts and reconciles monthly credit card bills.
Processes client and donor data.
Maintains all personnel records.
Maintains record of employee benefits for all full time employees.
Manages the performance evaluation process.
Assists with the recruiting and hiring process.
Serves as liaison to property management firm and janitorial staff for routine issues and checks common areas on a regular basis to ensure a clean, functioning work environment.
Assists with coordinating volunteer groups at the office.
Maintains agency records by implementing policies for records retention and proper, timely destruction of files.
Performs other duties as assigned.
Reports to Director of Finance and Operations.
Works closely with administration, advancement, HR and program staff to maintain flow of information.
Supervises front desk/office volunteers.
Qualifications and Characteristics:
A minimum of two (2) years in a higher-level administrative position is preferred
Proficient in MS Office Suite, Email and Internet.
The ability to manage multiple tasks and achieve deadlines.
Requires strong communication skills, both verbal and written.
Requires strong organizational skills, both analytical and problem solving, and the ability to work with confidential documents.
Must be able to function well with minimal supervision and have a commitment to teamwork.
Must have privately owned vehicle, valid driver’s license, good driving record, and liability insurance.
Must be able to lift 25 lbs. and stand, sit, and bend for periods of time.
Located in Wheaton, Illinois, Family Shelter Service offers a competitive salary, comprehensive benefits package including medical, dental and vision, flexible work schedule and the opportunity to participate in the 403(b) retirement program.
To apply for this position, please submit a cover letter, including salary history and requirements, and your resume.
Family Shelter Service transforms lives by offering help and hope to those affected by domestic violence. The agency offers a comprehensive domestic violence program in DuPage County. All services are free of charge and confidential. Operating 365 days each year, Family Shelter Service provides immediate safety for victims of family violence by offering: a 24-hour hotline, DuPage crisis shelter, ...court advocacy and counseling services – in English and Spanish – for women and children, male victims and abused elderly. In addition, we provide a program specifically focused on the needs of children. For more information, please visit our web site at www.familyshelterservice.org