PRC is hiring a full-time exempt Accounting and Operations Assistant to support accounting, office and building operations by completing tasks in accounts payable, accounts receivable, purchasing, office management and building management to ensure efficient and effective operations. This person will be part of the Operations Team, report to the Director of Operations and have their office located in Wheaton.
PRC offers a generous compensation and benefits package to our full time employees, including:
Medical insurance – HMO, PPO
Dental insurance – PPO
Flexible Spending Account participation
Short Term Disability
SIMPLE IRA retirement plan & company match
18 days of Paid Time Off (PTO)
12 paid holidays
Position Essential Functions
Accounts Payable :
Ensures completeness of purchase approval forms and invoices (including but not limited to coding, allocation, approvals, documentation)
Enters invoices and cash disbursements into accounting system
Reconciles and resolves discrepancies of company charge cards
Coordinates travel reimbursement forms and processing
Maintains vendor files
Tracks prepaid expenses
Retrieves and processes gifts from 3rd party giving (including but not limited to PRC website, ACH giving, giving sites)
Deposits checks and cash and prepares deposit packets
Processes grant agreements according to accounting procedures (i.e. scans agreements and attaches to tracking file)
Completes paperwork to request employer matching gifts
Receives and processes order requests (i.e. verify for completeness, determine inventory, research best prices, prepare order)
Verifies and distributes order
Monitors general supply inventory
Maintains file system for finance/accounting department according to retention guidelines
Prints and distributes identified routine fiscal reports
Office management – Coordinates related activities according to policies/procedures including but not limited to:
Agreements with other providers including but not limited to Facility Use Agreements, Agreement to Provide Service to PRC Clients and Memorandum of Understanding for Partners
Board and Committee Meeting materials according to records retention policy
Building maintenance - Assists with management and coordination of related items including but not limited to:
Contracts and other necessary documents including but not limited to preventative maintenance, housekeeping, landscaping, security, safety, utilities and copiers.
Preventative maintenance schedule for fixed assets
Procedure to receive, organize, prioritize and track general maintenance tasks
Standardized operating procedures
Education and Experience Requirements
Associates Degree preferred
3 year’s work experience required; work experience in accounting or finance a plus
Working knowledge of FundEZ or other accounting software a plus
Essential Skills, Knowledge, and Abilities Required
Excellent organizational and time management skills
Ability to accurately perform detail work involving numerical data
Ability to work independently after direction and training are received
Acute attention to detail; strives for 100% accuracy
Able to manage multiple tasks at one-time
Able to identify improvements to make work more efficient
Works well under pressure and in a fast-paced environment
Advanced knowledge of Microsoft Excel, Outlook, Internet search engines; Basic knowledge of Microsoft Word (candidates must pass a computer evaluation)
The mission of People's Resource Center is to respond to basic human needs, promote dignity and justice, and create a future of hope and opportunity for the residents of DuPage County, Illinois through discovering and sharing personal and community resources.
People’s Resource Center will be recognized in DuPage County for excellence of service, for w...ell-integrated support services, for our neighborhood partnerships, and for advocacy that promotes just and sustainable communities.
• Dignity and Respect: Recognizing the dignity of each person who comes to us, we create a welcoming and respectful environment in all of our programs and communication.
• Creative and Innovative: We express our mission directly. We try things in the community. We are willing to jump in to new areas in order to address an unmet need.
• Responsible Stewards: We welcome those who need resources, as well as those with resources to share.
• Compassionate: We listen, we encourage, we try to get to know our families, we provide some help and guidance, we advocate, in a spirit of kindness and compassion.
• Integrity: We place a high priority in living out of our principles, in our relationships, programs, and organizational practices.
People's Resource Center (PRC) is a grassroots organization in DuPage County, Illinois, founded in 1975 by community members looking to help neighbors who were facing financial hardship. Inspired by social justice heroes like Martin Luther King, Jr., Dorothy Day and Jane Addams, founders Dorothy McIntyre, Father Tom Peyton and a group of volunteers sought to do more than start a local food pantry. They wanted to build an organization across DuPage County that would help people overcome the isolating experience of poverty in the suburbs. In a small house on a quiet street in Wheaton, Illinois, they asked their friends to bring sacks of groceries and opened the doors. That first year they shared food with 125 local families.
Today, PRC operates one of the largest food pantry programs in the western Chicago suburbs, providing nearly 32,000 low-income DuPage County residents with basic human services and relationship-based educational programs to create paths to self-sufficiency. PRC’s programs include the following: full choice food pantries, clothes closets, social services, homeless prevention services, job search coaching, adult and family literacy instruction, computer technology access and training, citizenship classes, and art enrichment classes for children and adults. All PRC services are provided FREE to client families, eliminating cost as a barrier to access.
Basic needs assistance and empowerment programs are provided from two owned facilities - Wheaton, IL and Westmont, IL. Empowerment programs also deliver services from over 30 partner locations throughout DuPage County.
PRC’s 2016 demographics indicate that 29,959 neighbors were assisted at PRC through one or more of its programs; 37,512 grocery carts filled with food were distributed to neighbors in need visiting PRC’s pantries; 1,684 families were assisted in social services; 415 households received financial assistance; 1,529 families received clothing through the Clothes Closet; 1,453 students participated in the computer training program; over 680 students participated in art programs; and 583 students studied in literacy and education.
In 2015, PRC was recognized as the United Way Partner of the Year. That same year they also received the Neighborhood Builders Award from Bank of America, making them the first agency outside of the city of Chicago to ever receive this award.
The Board of Director’s is currently comprised of 17 highly committed members of the community that abide by term limits. PRC has a staff of 42 paid full and part-time employees and a dedicated volunteer base of approximately 2,400 individuals. PRC’s operating budget is currently $5.9 million.