Did you know there’s a planet in our galaxy where it rains glass? Or that light bounces around inside the Sun for 175,000 years before shooting off into space? If you think that’s freaking awesome, and you’re passionate about STEM, community outreach, education, and working in a welcoming environment, this might be the place for you!
The Adler Planetarium is seeking a Special Events Coordinator to join our dynamic team located on Chicago's Museum Campus.
This position will be responsible for providing administrative and logistical support for Adler internal events, private events, and special initiatives. This will include fundraising, membership, and public program event activities. This individual will also be responsible for:
Supporting the planning and implementation of the museum's two largest fundraising events, the Celestial Ball and the Women in Space Science Award Luncheon
Providing administrative support for events including managing RSVPs, table assignments, travel arrangements, event data collection, contract coordination, and collaborating across departments to fulfill event requirements
Serving as first point of contact and administrator for filming and engagement/proposal requests
Managing logistics for the Adler Planetarium Women’s Board and event committee meetings
We are looking for someone who is excited about the opportunity to interface with event clients, donors, and colleagues. Someone who thrives in a team environment and is always willing to go the extra mile to help their team shine. A person who revels in the details and excels in organization. This person will need to have the ability to multi-task effectively in a fast-paced environment to meet multiple deadlines. This person has excellent customer service and communication skills and is a creative thinker.
High school diploma or equivalent
One to three years of experience in events coordination
Highly proficient in Microsoft Office Suite, particularly Excel and Word
Excellent communication, writing, and analytical skills
Strong organization and administrative skills; flexible and capable of managing multiple projects within set deadlines
Self-directed, proactive, collaborative, and creative, with strong attention for detail
Bachelor's degree related to business, hospitality, non-profit management, arts administration or related field
Previous experience working in a cultural institution or comparable setting
Efficiency in Google Suite
The Special Events and Initiatives team reports to the Adler’s Vice President of Development. This department is quickly evolving, and our stellar team is passionate about creating innovative fundraising initiatives, building an outstanding team culture of collaboration and learning, and fostering deep connections between our donors and the Adler mission. They are cheerleaders for science and technology, megaphones for our incredible programs, and advocates for science literacy. All of this in service of inspiring exploration of that mind-blowing thing we call our Universe.
Please submit a resume and cover letter for consideration.
The Adler Planetarium is dedicated to complying with its obligations as an equal opportunity/affirmative action employer. Our recruiting and hiring procedures are free of discrimination based on race, religion, color, sex, age, national origin, disability, covered veteran status, including disabled veterans, recently separated veterans, other protected veterans, and Armed Forces service medal veterans or any protected group status as defined by law.
The Adler Planetarium—America’s First Planetarium—was founded in 1930 by Chicago business leader Max Adler. As a recognized leader in public engagement, the Adler Planetarium’s scientists, historians and educators inspire the next generation of explorers. The Adler is home to three full size theaters, extensive interactive exhibitions, and a significant collection of antique scientific instruments... and print materials. In addition, the Adler boasts the lakeside Doane Observatory, one of the only research-active, public urban observatories, and the only place in Chicago where the public can see planets, stars, and galaxies up-close and in person.