The Foundation is currently seeking an Administrative Assistant to join a highly effective team and help advance our exciting work. This person will report directly to the Executive Assistant of the Foundation, but will work with the rest of the team as necessary on the full-range of administrative and operations support functions.
Work closely with the Executive Assistant in managing the day-to-day administrative tasks for the Foundation team/office
Assist with scheduling and coordinating internal and external meetings including attendee management, materials preparation, room set-up, food ordering, and issue resolution
Staff various committees including material development and dissemination, notetaking and minutes preparation, and other related activities
Produce and edit work products, including, but not limited to: drafting memos, letters, meeting materials and other materials as required
Event/meeting planning support, including scheduling and other logistics
Provide administrative support to the program team including detailed calendar management, expense report management, mail processing, and invitation coordination
General administrative support to the full team and other administrative or operations tasks as needed
Position Requirements and Qualifications
Bachelor's degree or degree in progress
Previous administrative assistant experience
Strong written and verbal communication skills, including editing skills
Entrepreneurial, able to conceptualize projects and work well independently
Strong technical and online research skills
Detail oriented with strong organizational and time management skills
Ability to manage multiple projects simultaneously and meet required deadlines in a fast paced environment
Flexible and able to respond to the changing needs and interests of the Foundation and its team
Strong interpersonal skills, ability to work with networks of potential partners and vendors
Tech savviness -- able to creatively navigate multiple platforms from Microsoft Office and Adobe, various online databases, scheduling and project management programs, social media platforms, etc.
Previous experience with non-profit, philanthropic and/or corporate Boards of Directors a plus
Prior experience with SmartSimple is helpful, but not necessary
Some night and weekend availability for Foundation events
Chicago-based Irving Harris Foundation enhances the quality of life for children, families and communities by advancing human potential, social justice and equity, and creative experience and expression. The Foundation is a strategic grantmaker, investing approximately $15 million annually in the fields of early childhood development, reproductive health and justice, arts and culture, violence pre...vention, environmental justice, civic engagement, and Jewish values in the U.S. and Israel. The Foundation’s grants aim to address root causes, leverage public and private resources, provide technical assistance and foster collaboration through public-private and funder partnerships.