General: The Staff Accountant upholds the mission of the Network Sacred Heart Schools as expressed in the Goals and Criteria and the mission statement of Sacred Heart Schools, Chicago as approved by the Board of Trustees. The Staff Accountant is responsible to the Assistant Controller for managing the schools’ resources in a prudent and careful manner. She/he will partner with the Assistant Controller and Controller to create a premier Finance Office that upholds NAIS and ISACS Principles of Good Practice and is fully supportive of the Schools' mission, standards and policies. The Staff Accountant’s primary areas of focus are revenue and accounts receivable.
Essential Job Functions:
Tuition and Fees Implementation
Manage the Schools’ outside tuition billing provider (Smart Tuition)
Manage the timely implementation, verification, and billing of student accounts for relevant fees and discounts;
Manage and follow the School’s tuition collection policies including the management of delinquent accounts; ensure timely and accurate communication with families regarding past due accounts;
Manage the connection between Smart Tuition and the Schools General Ledger including all G/L entries regarding tuition, fees, and discounts; complete monthly reconciliation of these systems;
Manage the Schools’ outside provider for Student Programs Management (Ultracamp)
Ensure accuracy between Ultracamp billing and collection and the G/L Student Program accounts;
Follow up with outstanding balances/adding misc. charges (tech charges)
In coordination with Tuition Assistance Program and Controller, administer financial aid for Student Programs and Activities
Reconcile all Ultracamp sessions to class lists and program participants to ensure all students attending and participating in programs are registered and paid. Record all check and cash deposits in the G/L.
Fundraising Revenue Accounting
Collaborate with Institutional Advancement to ensure accurate and timely recording of all gifts and contributions.
Monitor, verify, and reconcile all fundraising accounts including revenue and pledge receivables ensuring they are correctly accounted for;
Maintain a schedule of past due and future payments for accurate forecasting;
Manage the tracking and accounting of all school fundraising campaigns: ensure proper documentation for each gift, maintain a pledge schedule, and update progress charts.
Ensure proper documentation for all restricted revenue and pledges, verify that gifts are booked to the correct account and assist in tracking released restricted funds.
Manage the accurate and timely month-end close with the Development Office ensuring that the Fundraising and Accounting systems reconcile at month-end;
Prepare monthly schedules including fundraising revenue, tuition, and Student Program accounts, tuition and pledge receivables, and deferred revenue.
Perform the daily bank reconciliation with payment processor (Diamond Mind);
Prepare cash flow projections for tuition and fundraising accounts. Prepare financial reports as required for the audit;
Fulfill other responsibilities as assigned by the Assistant Controller, Controller, or CFO.
A successful candidate will:
Demonstrate good organization and attention to detail
Have excellent communication skills with service orientation
Be highly motivated, ethical and eager to learn
Prioritize and multi-task effectively
Enjoy working both independently and as member of a team
Continuously strive for process improvement and quality outcomes
Bachelor’s Degree required, major in accounting preferred, Masters preferred
3+ years accounting experience required
Proficiency with Microsoft Office programs, strong excel skills required
Experience with Blackbaud software (Financial Edge) preferred
Founded in Chicago in 1876, Sacred Heart Schools at Sheridan Road (Hardey Preparatory for Boys and Academy of the Sacred Heart for Girls) are independent, Catholic, single-gender elementary schools committed to academic excellence within the context of a Christian, faith-based community. The educational mission is deeply rooted in the 200-year tradition of the Society of the Sacred Heart and share...d with the Network of Sacred Heart Schools located in 30 countries, including 22 schools in the United States. The essence of this tradition is the total development of each child: spiritual, intellectual, social, emotional and physical. Our girls and boys are taught in single-gender classrooms, but follow a similar curriculum and share in many activities. With a total enrollment of approximately 700 students, the schools are organized into three academic divisions each led by a division head. The Lower School includesgrades 3-5.