Location: 742 N LaSalle, Suite 300, Chicago, IL 60654
Greenheart International connects people and planet to create global leaders through personal development, volunteer service, environmentalism, fair trade, and cultural exchange. This is achieved through the branches Greenheart Travel, Greenheart Shop, Greenheart Transforms, and Greenheart Exchange.
What we’re looking for:
The Staff Accountant position is responsible for processing payroll; helping with filing taxes; updating journal entries into the general ledger and other miscellaneous tasks related to accounting. The accountant is also responsible for handling various disbursements.
Some things you might do as the Staff Accountant:
Assists the VP of Finance and Operations and Accounting Team in all aspects of cash management and general accounting functions, including year-end closing, mailings, and audit preparation
Assists in the monthly closing process for both CCI and GHS in Multi-view Financial Software
Process check requests and bank wires as needed
Assist with internal and external reporting, including salary reports for Greenheart Program Directors and Grant Draw downs
Other duties and functions as assigned
Process payroll for multi-state and international employees in ADP Workforce with Pay Expert and HRB modules.
Generate bi-weekly reports and payments for Employee Benefits and/or 3rd party vendors.
Maintain Electronic HR files for all staff changes
Process ADP GL Interface files and Journal Entries in Multi-view for benefits and salaries – payroll upload from ADP.-
ADP Self Service Security administrator – individual log in for each employee into ADP.
Resolve tax agency notices and tax adjustments. Open new state accounts when necessary.
Reconcile payroll taxes to ADP tax register, 941 and W2 reports.
Reconcile all Payroll liability accounts and Accounts Payables entries related to benefits.
Compile Bureau of Labor Statistics reports – demographics/company employee profiles.
Perform other payroll tasks and account reconciliations as requested.
Calculate and Assist with J1 HS Reconciliations and Adjustments for Drawdown payments – Field staff.
Review Job Descriptions and Field Staff Contracts.
Liaison with 3 party vendors – Benefits and Payroll vendors.
Communicate with staff regarding payroll issues and announcements.
Register with out of state entities when Greenheart hires an employee in a new state for SUI, Worker’s Compensation Insurance and state tax withholdings.
Update Employee time off / accruals – accounting responsibility – payroll side – book adj. for the year end accrual (ADP for Auditors)
Resolve issues with employees related to payroll.
Manage and Reconcile general ledger, payments and reporting for the following:
Medical, Dental and Vision Insurance Carriers & Benefits (monthly)
403b contributions, reporting, and maintenance (bi-weekly)
Flexible Spending Account (FSA) and Dependent Care Account (DCA) (bi-weekly)
RTA/CTA, Metra, and Ventra Benefit administration (bi-weekly)
Multi State Unemployment Insurance (bi-weekly)
COBRA (Consolidated Omnibus Budget Reconciliation Act) (monthly)
Workers Compensation (monthly)
Child Support, Garnishments, and Tax Liens (bi-weekly)
STD & LTD Disability Coverage (monthly)
Paid Time off policies (upon hire and as needed)
Paid and Unpaid Medical Leave (upon hire and as needed)
Compensation: Salary starting at $45,000
Due to the amount of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted.
Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.
Bachelor’s degree in Accounting, business or a related field
A minimum of three (3) years Payroll experience
Proficient with ADP Workforce Now and Microsoft Office Suite with an emphasis in Excel
Highly organized with attention to detail
Ability to work independently and collectively with others to meet goals and deadlines
Experience with Multi-view, Great Plains or a similar accounting software system highly desired.
Salesforce CRM (Customer Relationship Management) platform a plus.
Can manage multiple priorities and to work in a fast-paced environment
About Greenheart International
Greenheart International is a nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. We achieve this through a unique and diverse collection of programs fostering cultural exchange, eco-fair trade, volunteerism, personal development and environmentalism. Greenheart encompasses four main branches: CCI Greenheart, Greenheart Travel, Greenheart Shop, Greenheart Transforms, and two partners: Greenheart Music, and Greenheart Ibiza.