POSITION TITLE: HRIS (Human Resources Information System) Coordinator
LOCATION/DEPT: DHQ/Human Resources
REPORTS TO (TITLE): Assistant Director, Human Resources
FLSA CATEGORY: Non-Exempt
STATUS TYPE: Full-Time
Ensure effective and current HR policies, procedures and systems are in place to support all staff in accomplishing the mission of The Salvation Army.
This position is responsible for the timely and accurate collection, processing and maintenance of HR data. As a result, there is compliance with mandates, policies and objectives. This position also provides information critical to enabling the effective management of Human Resources for the Metropolitan Division.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accurately process employment information according to policies and procedures
Become proficient in the HRIS and act as the division “expert”
Update appropriate data fields in the HRIS
Perform regular audits to identify and correct inaccurate data, partnering with Payroll staff when necessary
Compile various metric reports and assist with data analysis
Ensure documents are filed and employee files are maintained and stored according to policy/legal requirements
Manage employee files (new hires, changes, terminations, misc. information)
Coordinate annual cycle/purging of file storage
Perform regular audits of files for accuracy
Assist with collection of information for compliance reporting (i.e. ACA, EEO, AAP)
Assist with processing weekly employment changes
Gather information from HR Managers to produce a weekly list of employment changes (“DFB agenda”)
Send approvals and appropriate legal notifications to initiating departments
Respond to requests for employment verifications in a timely manner
Provide administrative support to HR department
Assist with general office functions including distribution of mail
Coordinate distribution and receipt of documents (i.e. updated handbooks)
Maintain supplies of HR information (i.e. new hire orientation manuals)
Under general supervision of the Assistant Director, Human Resources with considerable freedom to plan, schedule and carry out responsibilities within established policies and guidelines.
This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy and completeness of accomplishing assigned goals. Feedback from this position's clients and contacts will also be evaluated.
Coursework in human resources, accounting, finance and/or computer technology preferred
1-2 years of experience in a computer-based environment and an excellent working knowledge of Microsoft Office, particularly Excel
1-2 years of experience with Human Resource Management software involving data collection, processing and report-writing a plus
Excellent technical skills, especially in data collection, manipulation and report writing
Proven ability to think critically and analyze data
Knowledge of the concepts Human Resources
Demonstrated ability to use initiative and be a self-starter
Excellent attention to detail, procedures, processes and policies
This position is required to do light physical work. In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a PC. The work environment for this position includes an office environment with a low noise level.
The Salvation Army is an Equal Opportunity Employer
Applicants with disabilities may contact us at (773)725-1100 for additional information or assistance with the application process.