Chapin Hall at the University of Chicago is seeking a full-time Project Coordinator to provide administrative and ancillary support to project teams conducting quantitative and qualitative data collection and analysis, organizational mapping, and policy analysis within human service systems in various jurisdictions across the United States. This individual will be responsible for ensuring the efficient operations of a team of research and policy experts through assisting with IRB submissions, work plans, and time frames; managing calendars and coordinating meetings, professional conferences, and travel; generating and analyzing reports; and researching and reporting on key information. This position provides an opportunity to gain exposure to policy research as part of multidisciplinary team comprised of social science researchers and national experts in social policy.
Candidates with a basic understanding of human service programs and policy, particularly child welfare systems, are preferred.
Chapin Hall is an independent policy research center affiliated with the University of Chicago, one of the world’s premier research universities. Chapin Hall provides public and private decision-makers with rigorous data analysis and achievable solutions to support them in improving the lives of our most vulnerable children, youth and families. Chapin Hall’s impact derives largely from the distinctive blend of rigorous academic research with innovative partnerships with public systems, institutions, organizations, and programs that are in a position to best deploy that research. For more information about Chapin Hall, please visit our website at www.chapinhall.org.
This position is contingent upon funding. The position will be based in Chicago.
The primary responsibilities of the position are as follows:
Assist with the development and revision of budgets, proposals, and reports.
Prepare submission of research and Institutional Review Board protocols and communicate about related issues.
Prepare, edit, revise, and disseminate project communications, reports, presentations, briefs, and related documents.
Prepare project status reports by collecting and summarizing information from project leads.
Track project changes, maintain timelines, and assist with updating project plans as needed.
Manage team calendars, logistics, and schedules.
Coordinate and schedule travel, meetings, calls, and conferences.
Provide meeting and conference support, including coordinating logistics, assisting with agenda development and managing correspondence.
Manage and organize travel and related expenditures, reimbursements, and reconciliation for project team.
Organize computerized databases, literature, and paper files for multiple project components.
Other duties as assigned.
Bachelor’s degree required
Two years of relevant experience required
Excellent organizational skills and attention to detail required.
Ability to prioritize multiple tasks and maintain focus in a fast-paced environment where interruptions are common required.
Ability to interact well with a diverse group of people required.
Pleasant and professional demeanor required.
Sound judgment and ability to maintain confidentiality required.
Ability to work effectively in a collaborative team environment required.
Ability to work under pressure and adjust for additional hours, as necessary, required.
High proficiency in Microsoft Office applications required.
Ability to work independently, strong initiative, and resourceful approach to problem-solving and learning required.
Understanding of child welfare or other human service systems preferred.
Familiarity with relational databases, presentation software and on-line schedulers preferred.
MINIMUM PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to remain in a stationary position for extended periods of time.
Must be able to operate a computer extensively for four (4) or more hours per day.
Must be able to participate in regular meetings by phone or videoconference.
Pre-employment background checks are required for all Chapin Hall at the University of Chicago positions.
To express interest in this opening, please visit https://csschcc.sentrichr.com, click on the “Job Openings” tab, and then search for “Project Coordinator 0230”
Formal expressions of interest are accepted online only. A cover letter, resume, and reference contact information are required to be considered for this position.
Individuals in need of reasonable accommodations to complete the application process should contact Human Resources by calling (773) 256-5157, or by sending an email to email@example.com.
Chapin Hall at the University of Chicago is an Affirmative Action, Equal Opportunity Employer that values and actively seeks diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as an individual with disability, age, protected veteran status, or any other status protected by law.