Be part of our mission. The Archdiocese of Chicago (“the Archdiocese”), the third largest Catholic Archdiocese in the United States, serves more than 2.2 million Catholics in 347 parishes in Cook and Lake Counties. The Archdiocese's 217 elementary and secondary schools comprise the largest U.S. private school system, and have garnered more U.S. Department of Education Blue Ribbon Awards than any system of any type. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees.
The Archdiocese of Chicago seeks candidates for the position of Operations Director to serve as professional administrator and strategic leader at one or more parishes within Cook and Lake Counties. In this critical role, the Parish Operations Director will work closely with the Pastor (and Principal) to drive positive financial performance of the Parish. The Parish Operations Director will report to both the Pastor, and to the Pastoral Center Finance office, being accountable for parish financial and operational management and reporting.
The Operations Director assists the Pastor with the stewardship of the physical, financial and personnel resources of the parish, in accordance with Archdiocesan policies and guidelines. They may have responsibility for supervision of operations staff (book keepers, office staff, maintenance staff).
The ideal candidate is a person who can demonstrate understanding, respect and support for Catholic Church teaching, mission and values. He or she values the organization and responsible management of resources, and helps the Church fulfill its mission and purpose.
Responsibilities and Duties
Specific responsibilities may include:
A. FINANCIAL MANAGEMENT
Leads the development of and prepares the parish (church & school) budget, annual report, and interim reports.
Oversees generation of parish (church & school) monthly reports: P&L, balance sheet, A/R (tuition collection), A/P, general ledger, etc.
Develops monthly variance reports and reforecasts. Review all reports with the Pastor and Principal, working as a team to develop and implement action plans to improve financial performance.
Handles bank relations to include management of accounts and problem solving.
Manages bookkeeping functions including, but not limited to, payables and receivables and all other parish (church and school) revenue and expenses.
Directs purchasing procedures and contract negotiation.
Is the staff liaison to Parish Finance Council; supports School Board as needed.
Facilitates fund raising events, pledge drives, parish offertory collections and stewardship. Manages capital campaign pledges and collections.
Ensures that all federal, state and local taxes are paid in accordance with federal, state and local regulations.
B. SCHOOL SUPPORT
Develops and manages the school economic model to assess the financial impact of various improvement opportunities (e.g. enrollment vs. tuition price vs. discounts vs. cost)
Supports principal in developing assumptions for the annual budget.
Reforecasts school finances each fall after enrollment season.
Supports and assists the Principal and Pastor in all school financial management matters.
Tuition setting process
Tuition collection process
Financial aid process
Expense tracking and management
Is a member of the school financial aid committee.
Other management and marketing support as required.
C. PLANT MANAGEMENT
Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies.
Acts as liaison to Archdiocesan administrative agencies.
Manages custodial maintenance functions.
Acts as a resource for the building committee.
Schedules meeting space.
Is responsible for parish security, leasing, rental, use of parish facilities, and acts as a liaison to local government agencies.
D. PERSONNEL MANAGEMENT
Implements personnel policies: develops hiring and termination procedures, job descriptions, personnel evaluations, Open Enrollment and EEO Reports for administrative and support staff.
Manages payment of salaries and benefits.
Directs the management of the parish office.
Evaluates support staff through yearly performance reviews.
Oversees implementation of the guidelines and policies of volunteers.
Directs/Oversees preparation of Sunday bulletin, print and social media.
Oversees the maintenance of the parish census and database.
Oversees information technology (computer, telephone, etc.).
Oversees the management of parish operational and financial records.
F. PROJECT/TEAM MANAGEMENT
Manages parish action plans; tracks progress and identifies follow-up actions.
Helps problem-solve roadblocks preventing completion of action plan priorities.
Organizes and facilitates weekly staff meetings to discuss and resolve parish issues.
Brings ideas, plans, and best practices to the parish from Vicariate and Archdiocesan meetings
Qualifications and Skills
Bachelor's degree in Business Administration, Finance, Accounting or related field, Master's preferred
Five years business or not-for-profit management experience. Church management experience preferred
Knowledgeable of the principles of accounting.
Knowledgeable of safety and security issues.
Knowledgeable in personnel management, including policies, procedures, selection, benefits, federal and state laws, employee motivation, team building, etc.
Strong computer skills using the Microsoft Office Suite (MS Word, Excel, and database.)
Strong interpersonal skills.
Good team member with a "service mindset" when working with others
Strong leadership skills with the ability to lead staff and volunteers
Able to identify issues, work with others to develop action plans and reach resolution
Strong organizational and multi-tasking skills.
Strong drive to achieve results.
Must demonstrate understanding, respect and support for Catholic Church teaching, mission and values.
Helps the school(s) fulfill its mission and purpose.
Additional Salary Information: Attractive salary and comprehensive benefit package including medical, dental, vision and 403b retirement plan.
Internal Number: 4770
About Archdiocese of Chicago
The Archdiocese of Chicago is one of the largest Catholic dioceses in the United States with 2.2 million Catholics. The Archdiocese is divided into six vicariates, 31 deaneries and 351 parishes. There are approximately 230 schools, and numerous ministries and programs serving the people of Cook and Lake Counties in Northeastern Illinois. This local church is pastored by Cardinal Blase J. Cupich.