Under the direct supervision of the Executive Director, the Accountant performs the essential job of accurately overseeing and recording HPNC’s financial activities.
Direct administrative duties include posting transactions, preparing invoices, writing checks, billing and collections, reconciliations, creating financial statements, and adhering to and updating financial procedure documents.
The Accountant is expected to be actively involved in and knowledgeable of HPNC’s mission and core values.
This job also requires delivering quality customer service - both externally to our billed clients and internally to staff - backed by accurate and timely financial information.
Performance Dimensions and Tasks:
Properly record and maintain all financial transactions.
Provide supervision to staff person who records cash receipts and compare deposit slips to supporting documentation per agency accounting manual.
Record and pay approved vendor invoices on timely basis. Maintain list of vendors and monthly accounts payable reports.
Prepare checks for disbursements via approved disbursement process.
Manage accounts receivable. Assist in collections process in collaboration with program directors.
Reconcile all bank accounts within 5 working days of receiving statements
Prepare monthly reconciliation of agency credit card and gas card. Collect receipts for all credit card charges made on behalf of HPNC.
Coordinate with development staff to properly maintain donor records and create annual report.
2. Reporting & Planning
Responsible for all areas relating to financial reporting and analysis.
Prepare monthly financial statements and monthly cost allocations for programs.
Prepare reporting information, periodic billing/vouchers for various agencies (currently CDBG/DFSS, DCFS, & Action for Illinois Children) and grants working with Executive Director, Programs Director, and development staff.
Ensure grant expenses align with contract specifications. Prepare grant expense reports for submission with Executive and Program Directors.
Conduct audit support work with Treasurer and Executive Director to prepare required information on audit checklist, year-end accruals.
Work with Executive Director and Treasurer to develop annual budget.
Respond to inquiries from Treasurer, Executive Director, Program Director, development staff, and Board Chair regarding financial results and predictions.
Ensure accounting system Fund EZ is maintained and up-to-date.
Maintain all contracts with finance related vendors such as credit card processing, payment portals, payroll, and workers compensation. Coordinate all others with Executive and Development Directors.
Record bi-weekly payroll disbursements, including health insurance deductions or reimbursements.
Prepare quarterly payroll tax filings of 941s and year-end W2s/1900s on timely basis.
Manage determination of depreciation rates to apply to capital assets.
Attend finance committee meetings, staff meetings, internal/external professional development trainings (per grants or otherwise), and conferences/workshops as requested
Responsible for maintaining accounting principles, practices, and procedures to ensure accurate and timely financial statements. Responsible for evaluating/revising financial management processes to facilitate communication, ease reporting, maximize outcomes, and ensure agency-wide consistency, cooperation, and understanding.
Performs other duties as assigned.
Mandatory Job Qualifications
Bachelors Degree in Accounting or Finance preferred. Associates Degree in Business Administration or Accounting considered based on experience.
Minimum five years experience accounting/bookkeeping (non-profit experience preferred)
Must display ability to read and analyze monthly financial statements.
Knowledge of FundEZ preferred.
Proactive communication and initiative
Dedication to ethics and accounting standards
Eye for operating efficiently and effectively
Self-motivation, direction, and organization
Ability to multi-task and track schedules
Work independently and as part of a team
Additional Salary Information: This part time job will typically be 3-days per week. Additional hours may be necessary for onboarding in the first month.
About Hyde Park Neighborhood Club
At HPNC children of all ages from diverse backgrounds enjoy fun and educational activities in a warm and safe environment. Partnering with schools, parents, and the community, we meet children’s needs with innovative, age-appropriate programs —from infancy to 12th grade.Young children, ages 0 to 4, and their parents and caregivers enjoy a variety of activities and classes in our Play ‘N Learn program on weekday mornings.Elementary students come for after-school care and and on days when school is not in session. They receive homework help and join in enriching activities in a safe, nurturing and educational environment.Middle and high school students receive mentoring, enjoy sports, unique workshops, and field trips designed to keep them safe and always learning.We offer a variety of athletic programs for children ages 3-18Full-day summer programming gives working parents peace of mind and supports families through parent education and resources.HPNC’s staff is always looking for creative methods to provide quality youth programs in a professional and caring manner—as we have done for more than a century.