Provides strategic project support and staffing to project teams in addition to operational, and administrative support to key leadership roles.
Essential Job Duties
Coordinate the development and implementation of special projects and initiatives as assigned. Draft project plans and monitor progress. Develop tools to facilitate work and to identify and develop potential solutions to implementation challenges.
Coordinate and manage meetings, workgroups, committees and special events with both internal and external audiences. Includes agenda creation, planning, research, development of meeting materials, communications and some meeting facilitation.
Research new and developing work in early childhood education and adjacent fields. Analyze and synthesize publications and reports on issues, trends and opportunities that have implications for the Ounce’s work.
Compose, edit and distribute written products, materials and resources including presentations, memos, reports, briefs, etc.
Help conceptualize and coordinate strategies to support the Ounce’s work with key external and internal stakeholders.
Provide timely and effective operational support. Work with leadership staff to proactively anticipate and problem-solve challenges.
Build, implement and maintain systems to support leadership staff and teams in achieving strategic goals and priorities.
In partnership with the Administrative Assistant, review and prioritize calendars. Screen communication, determine priority and respond appropriately. Make recommendations as needed regarding appropriate action and follow up.
Perform administrative duties as required to ensure assigned staffs’ administrative needs are met.
Perform other duties as assigned within the scope of this job description.
Required Qualifications – Required qualifications to effectively perform the job. An equivalent combination of education, training and experience will be considered. (Additional requirements may be designated by position.)
Master's degree in social work, human/social services, English, education, or business/public administration.
Minimum of three years’ experience in program and/or non-profit administration, including at least three years’ experience writing materials for external audiences.
Knowledge, Skills and Abilities – May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
Advanced written, verbal and interpersonal communications skills and excellent command of the English language.
Ability to document and write accurate meeting minutes and other materials for distribution to both internal and external audiences.
Ability to communicate and respond in a manner which consistently demonstrates respect, concern, and responsiveness.
Ability to remain flexible and adapt to changing needs and priorities.
Demonstrated ability to prioritize and articulate complex issues and think systematically about potential solutions.
Demonstrated ability to organize complex tasks, prioritize multiple assignments and meet deadlines.
Demonstrated timely follow-through and ability to work at a rigorous pace and meet deadlines.
Demonstrated ability to cultivate and sustain relationships with diverse audiences.
Ability to promote and maintain effective internal and external communication between divisions, offices, and staff.
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
General office environment. Exposed to moderate noise levels.
Physical Abilities - Activities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Required to sit at a desk for intermittent times during the day.
Frequently talks and listens in the course of the day.
Regularly required to endure repetitive wrist, hand and/or finger movement.
Uses close vision while inspecting documents or presentations.
Requires distant vision for observing presentations.
Regular attendance is a necessary and essential function.