BASIC FUNCTION: The Assistant to the President plays an essential role in the daily operation of the President’s Office as the President’s primary scheduler and administrative support for the President and members of her staff. A professional demeanor, attention to detail, sensitivity to deadlines, and diplomacy are essential to this position in helping to set the tone for the administrative support of SAIC. In the absence of the Chief of Staff, the Assistant is the primary point of contact for the President and all external parties.
Oversees the President’s schedule, including initiating all internal and external meeting invitations, securing venues, confirming details, and reviewing calendar regularly with the President and her CoS. Works closely with CoS to prioritize the President’s time appropriately.
Assists with all Presidential correspondences, incoming and outgoing, ensuring consistent and appropriate appearance, tone, and content. Responsible for documenting these correspondences and distributing to Office of Institutional Advancement. Maintains up-to-date contact records.
Organizes travel details and prepares itineraries for President’s travel.
Manages President’s “Office Hours” and liaises with students in preparation. Works with the office of student affairs to identify issues when needed.
Supports CoS in planning events and meetings that serve the President’s agenda. This includes all staff/faculty meetings, social gatherings, and receptions of various sizes, both on and off campus.
Pays bills for various accounts in the President’s Office in accordance with the proper account procedures. Prepares concur expense reports for the President’s corporate card.
Responsible for day to day oversight of student workers in their reception and administrative activities.
Responsible for ordering and monitoring office supplies and inventory for the President’s, Provost’s and Dean’s office.
Collects and records PTO for various departments in accordance with institutional policy.
This is an exciting opportunity for candidates interested in higher education and/or arts administration who are seeking a position that will expand their experience and skillset through working with high-level college adminstrators.
Candidates for this position must be proactive, extremely organized, excellent communicators, technologically literate, and maintain a professional presence and a pleasant demeanor.
Candidates must have proven problem-solving skills and must be comfortable dealing with a range of constituents.
Interests in the arts preferred.
Bachelors Degree recommended, 2-3 years of administrative experience required.
Please include a cover letter with your resume. Resumes received without a cover letter will not be considered.
The School of the Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.
About The School of the Art Institute of Chicago
The Art Institute of Chicago is a world-renowned art museum housing one of the largest permanent collections in the United States. It is encyclopedic in nature with strong holdings across all media, all traditions and all ages. The Art Institute is particularly recognized for its extraordinary Impressionist, Modern, Contemporary and American collections, among other aspects of its holdings. In addition to housing its permanent collection, it typically stages 35-40 special exhibitions a year. In 2014, it was named by TripAdvisor travelers as the number one museum in the world, a remarkable recognition that speaks not only to the quality of the collection but to the entirety of the visitor experience.
The Art Institute welcomes between 1,400,000 and 1,800,000 visitors a year and has a membership of 100,000. The museum has an annual operating budget of approximately $110 million.
Founded in 1879, the Art Institute grew with the success of Chicago and quickly attained world class stature given the strength of its collection. The Art Institute has expanded several times in its history, most recently and notably with the opening in 2009 of the 264,000 square foot Modern Wing ...designed by internationally acclaimed architect Renzo Piano. The addition has been critically important to the museum as it not only provided much needed gallery space, but also allowed the Art Institute to reorganize its galleries to present the collection in a more logical and accessible fashion. The new addition also includes one of the largest education facilities at any museum and this center has allowed the Art Institute to expand its already impressive array of offerings.