Title: Business Development & Administrative Associate
Reports to: Manager of Business Administration
Cleanslate is a leading social enterprise in the Midwest – and a member of the REDF’s (the premier social enterprise incubator in the US) national portfolio. Cleanslate offers business district and property maintenance services (litter abatement, landscape maintenance, and snow removal) to neighborhoods and businesses throughout the Chicago area. Cleanslate’s focus is on the triple bottom line – profitability, meaningful employment for those hardest struck by poverty, and community revitalization. Currently at $3.5M in revenue, 300 transitional jobs annually and working in over 30 different communities in Chicagoland.
Purpose: To support the administrative processes and business prospecting needs of Cleanslate to ensure Cleanslate’s mission is stable and growing.
Business Administration - 65% of work week – As directed by Manager of Business Administration
Prepare monthly billing spreadsheet – ensure recurring monthly billing amounts are correct, track and bill special projects/single work orders. Ensure that all billing correlates to work logs and vice versa.
Review and verify accuracy of billing and supporting documentation.
Assist with proposal and contract preparation.
Assist with data entry into ADP and Salesforce.
Create invoices for individual customers.
Upload invoices into customer online platforms, when required.
Perform collections procedures and timely follow-up on overdue payments. Provide updates to Manager of Business Administration. Provides reports, as requested.
Mail or FedEx invoices, when applicable.
Business Development - 35% of work week – As directed by Managing Director
With Managing Director develop new client prospecting plan.
Provide regular reporting of new business pipeline.
Share new opportunity leads with Managing Director and MBA.
Communicate as necessary with prospects to ensure Cleanslate receives access to bids.
Enter business development information into Salesforce.
Attend client meetings, as requested.
Bachelor’s degree in business, accounting, or comparable field
2-3 years experience in sales or AR/AP
Possess the ability to effectively work both independently or in a team setting
High degree of accuracy, strong attention to detail and intuitive processing of data and information
Proven ability to calculate, post and manage accounting figures and financial records
Solid computer and data entry skills; required knowledge of Excel and Outlook
Ensures strict confidentiality at all times
Experience working at a social enterprise, construction, or maintenance field
Passion for supporting at-risk individuals moving forward in their lives and careers
Ability to work quickly and efficiently in a fast-paced, high-energy environment and balance a number of competing priorities, while holding to tight deadlines
Excellent written and verbal communication skills
The Cara Program prepares and inspires motivated individuals to break the cycle of homelessness and poverty, transform their lives, strengthen our communities, and forge paths to real and lasting success.