Provides administrative and clerical support to the Vice President of Family Parish and Support Services by completing the following tasks, including but not limited to: filing, prepares correspondence, updates organizational charts, submits Check Requests, sorts and distributes mail, coordinates departmental meetings and trainings, and takes and distributes meeting minutes;
Responsible for coaching, supervising, training, and professional development of administrative staff;
Responsible for assigning work to administrative staff and ensuring their work is performed in an efficient, prompt, professional and accurate manner and provides guidance, when necessary;
Assists the PQI Director and the service area Controller with special projects, as assigned;
Works collaboratively with other Program Assistants within the service area to provide back up, as needed, with the following tasks: answer phones and routes calls to the appropriate personnel, as appropriate; routes incoming mail to the appropriate personnel; composes and prepares correspondence as directed; records and produces meeting notes; schedules meetings, and contacts staff, funders and/or other partners, as directed;
Acts as the primary liaison between the Vice President of Family Parish and Support Services' and service area staff, internal departments and external partners;
Maintains up-to-date and accurate departmental files, outlook calendars and databases, as required by agency/programmatic policies and procedures, professional standards, and external requirements of all relevant regulatory, licensing or accrediting bodies in the course of performing job expectations;
Oversees the Behavioral Health billing process and resolves any discrepancies;
Initiates, recommends and evaluates the effectiveness of departmental procedures, as appropriate.
Preferred Requirements: Master’s degree in Business Administration. Seven plus years of administrative experience and three to five years of supervisory experience.
Minimum Requirements: Bachelor’s degree. Five plus years of administrative experience and one to two years of supervisory experience. Must have valid Notary Public Certification.
Other Requirements: Driver’s license, insurance.
The Catholic Charities of the Archdiocese of Chicago is an equal opportunity employer and consideration for employment is made without regard to race, color, religion, age, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.