Part-time Administrative Assistant and Office Coordinator (Non-Exempt)
Center for Independent Futures
February 14, 2018
15.00 - 18.00
Temp to Full Time - Entry Level
2 Year Degree
In a small office of diverse people and programs, the Administrative Assistant/Office Coordinator position is responsible for handling a wide range of administrative tasks in support of the mission and staff of CIF. The Administrative Assistant/Office Coordinator position plays an integral part in the workings of the organization, which requires a level of confidentiality. All tasks require the ability to think and work independently, to multi-task and balance several ongoing projects, to be self-directed, creative, flexible, highly organized and professional, to be able to meet deadlines and work quickly and efficiently under pressure, and to have excellent interpersonal skills.
Administrative Assistant duties:
Provide daily support to the Program Director and Program TeamSupport Program Director in managing day-to-day schedule and priorities
Maintain calendar appointments via Google Calendar/Outlook Calendar and facilitate meeting scheduling
Support Program Director with written correspondence as directed (i.e. personal notes, thank you letters, mailings)
Greet and appropriately direct all visitors
Answer and appropriately direct all phone calls and ensure phone voice greeting is up-to-date
Manage ordering and inventory of office supplies within budget parameters
Maintain organization of storage spaces
Provide general assistance in preparing targeted mailings to CIF constituents as requested.
Assist in planning meetings and other gatherings (i.e. staff inservice )as directed.
Experience working with individuals with disabilities
Demonstrated experience collaborating on projects either in an educational, work or philanthropic setting
Expertise in Microsoft Office products including Word, Excel and PowerPoint
Familiarity with Project Management software preferred
Facility in using Google Product Suite and ability to help troubleshoot staff questions
Must be able to appropriately interact with CIF participants who are individuals with disabilities
Must be able to lift and move storage boxes, water bottles, and office supply materials
Ability to work occasional evenings and weekends due to meetings or special events
About Center for Independent Futures
Center for Independent Futures, is a non-profit organization that supports hundreds of individuals throughout the Chicago area and consults with organizations around the country. Our community includes our passionate and talented staff, our dedicated boards, a network of professional resources and partners, engaged families and individuals, and generous supporters. Thanks to the commitment of these groups, Center for Independent Futures continues to grow and pursue our vision of a future where all individuals have access to the opportunities of a full life.
We create innovative product and service models that give individuals with disabilities and their families the skills and opportunities to realize full lives.
Our Core Values
Equality: Individuals with disabilities have the right to access all of the opportunities of a full life in their communities.
Leadership: Individuals and families provide the leadership that drives our work.
Collaboration: Collaboration among individuals and families amplifies advocacy and expands resources.
Community: Building relationships and networks is essential to sustainable futures.
Innovation: Realizing full lives requires innovative approaches using both conventional and untapped resources.