Supports record keeping and reporting of program service delivery for Head Start delegates, partners, and directly operated programs through effective use of the Head Start records, databases and spreadsheets.
Essential Job Duties
Run reports (such as enrollment, health, and disabilities) regularly according to schedule.
Analyze how service delivery is demonstrated in data entry and reports. Make recommendations for improvement and corrections to GSS team and program staff.
Adapt database record keeping systems as requested by GSS team.
Develop guides for data entry and reporting with the assistance of GSS team.
Act as a liaison between GSS team and agency staff as it relates to service delivery, record keeping and reporting.
Communicate record keeping systems to GSS team and agency staff.
Provide training and technical assistance for documenting program services to ensure accurate Head Start reporting.
Support GSS team in monitoring data entry according to data entry guidance. Provide feedback and correction strategies to GSS team and agency staff.
Work with agencies to correct agency data entry information as needed in collaboration with the GSS team.
Assist in set-up and configuration of the Head start database to meet changing requirements of Head Start, the Ounce, delegates and partners.
Assist in the submission of PIR reports annually on the Head Start Enterprise System.
Perform other job-related duties as requested.
Required Qualifications – Required qualifications to effectively perform the job. An equivalent combination of education, training and experience will be considered. (Additional requirements may be designated by position.)
At least 3 years experience with database and program reporting responsibilities.
At least 3 years experience working in Head Start programs.
Bilingual in English/Spanish highly desirable.
Knowledge, Skills and Abilities – May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
Knowledge of early childhood programs and practices.
Must have excellent computer skills with spreadsheets, databases, and word processing programs, web conferencing software, and SharePoint.
Must have excellent verbal and written communication skills.
Must be detailed oriented and able to analyze information.
Ability to handle duties in a self-directed manner.
Ability to handle change and adapt to new requirements.
Ability to work as a cooperative, supportive team member.
Ability to provide training and technical assistance to diverse professionals within the Ounce and with external delegates and partners.
Ability to travel between delegate sites with reliable transportation.
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
General office conditions. Exposed to moderate noise levels.
Evening and/or weekend work may be required to resolve high-level, priority problems.
Physical Abilities - Activities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Required to use close vision and be able to focus.
Regularly required to talk and hear; frequently required to sit, stand and bend at the knee and waist, and walk.
Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.
Must have finger dexterity and hand-eye coordination to work on computer, telephone, and related office equipment.
Must be able to climb stairs.
Must be able to lift up to 20 pounds.
Regular attendance is a necessary and essential function.