Works with the Executive Director of Museum Registration and other Registrars for Loans and Exhibitions on all registration aspects of exhibitions and incoming and outgoing loans. Makes transportation arrangements and completes procedural documents including shipping orders, receipts, checklists, and loan forms. Works with the Executive Director of Museum Registration in overseeing insurance and U.S. Government Indemnity arrangements and budgets relevant to loans and exhibitions. Provides insurance, packing, transportation, and courier cost estimates to curators for use in exhibition budgeting. Oversees installations of exhibitions and the packing of art objects. Provides information to the public and other institutions about AIC collections.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Makes transportation, customs, and insurance arrangements with shippers, customs agents, lenders and borrowing institutions for works of art coming to the museum for loan exhibitions, and for loans by and to the Art Institute.
- Coordinates installation and deinstallation of exhibitions, in consultation with art installers, packers, conservators and curatorial departments. Creates checklists and schedules for exhibition installation, transportation and deinstallation.
- Completes loan agreements from institutions and individuals for objects lent and borrowed for exhibition and long-term loan.
- Recommends and coordinates schedules for couriers to accompany works of art during travel. Acts as courier for complex trips and to accompany traveling exhibitions.
- Determines crating requirements and schedules for objects going out on loan, in consultation with packing department and conservators.
- Works with the Executive Director of Museum Registration and the Senior Associate Registrar for Loans and Exhibitions in overseeing insurance, indemnity, and budgets relevant to loans and exhibitions. Provides estimates of exhibition crating, shipping and insurance costs for use by curators in developing exhibition budgets.
- Maintains records and prepares invoices for costs incurred in transport and insurance of loans and exhibitions.
- Issues shipping orders for objects lent for exhibition and loan to borrowing institutions.
- Issues formal receipts to vendors for all objects received as loans and all objects lent to other institutions.
- Minimum 5 years museum registration experience in large and complex exhibitions required
- Must have a strong working knowledge of fine arts insurance and federal indemnity
- Must be organized, detail-oriented, flexible, professional, personable and able to multi-task
- Ability to establish and maintain effective working relationships and strong collaboration with museum staff, representatives from other arts institutions, consultants, artists, and vendors
- Ability to plan, prioritize, multi-task, and meet deadlines
- Exceptional organizational skills
- Strong interpersonal, written, and verbal communication skills
- Experience with art handling, knowledge of best practices
- Sufficient color perception and physical coordination to perform TSA related duties
**Please use the online application to apply online**
The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.