The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the Accreditation Council for Graduate Medical Education (ACGME).
Applicants must be currently authorized to work in the United States (U.S.) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other U.S. employment authorization).
Title: Educational Project Associate
Department: Department of Education
Reports To: Associate Director, Educational Projects
Work Schedule: Full-Time
Under the direction of the Associate Director, the Educational Project Associate will coordinate and implement educational activities that support ACGME initiatives to improve graduate medical education and the accreditation processes.
Primary Duties and Responsibilities
60% Annual Educational Conference
Work with the other members of the Educational Activities team to organize programming with a primary emphasis on the Annual Educational Conference; serve as main contact for conference speakers from selection through post-conference.
Prepare meeting programs and materials and presentations; communicate with presenters; organize presenter materials; and track forms for the Annual Educational Conference.
Work with the Registration Manager to enter and update information in the speaker registration system.
Develop reports as requested.
Travel outside Chicago to the Annual Educational Conference in February or March each year.
30% Other Educational Activities
Organize other educational programming under direction of Associate Director.
Prepare meeting programs and materials and presentations; communicate with presenters; organize presenter materials; and track forms for these activities.
Take a lead role in program coordinator training activities, including those for both new and advanced coordinators.
Manage meeting logistics in conjunction with Meeting Management and IT staff members.
Coordinate and present overall educational/training activities and programs, including web-based educational modules.
Assist Registration Manager as needed.
10% Additional Administrative and Creative Duties
Develop and maintain Department of Education portion of the ACGME website.
Design marketing and promotional materials in conjunction with a design firm.
Assist in special projects as assigned by Senior Vice President, Education.
Develop and maintain manuals and processes for each educational activity.
Maintain appointments and meetings for team as requested.
Maintain and order supplies for educational activities as needed.
Assist Director and Associate Director with high-level administrative tasks relative to educational projects and activities.
Other duties as assigned.
Education, Knowledge, Skills, and Abilities
Bachelor’s degree or equivalent experience strongly preferred.
Minimum of three years’ work experience in customer oriented position required.
Experience in planning and managing meetings highly desirable.
Familiarity with graduate medical education encouraged but not required.
Must have demonstrated success in project management or administration, including the ability to manage multiple tasks simultaneously.
Must have excellent interpersonal, written, and communication skills.
Must be able to work with diverse levels of medical and other professionals.
Must be proficient in the use of the Microsoft Office suite of products.
Must be client- and service-oriented.
Must be willing to work in an open environment with some interruption.
Must be comfortable in a team-based environment.
Should have public speaking experience or be willing to present and speak in front of groups.
Must be able to work up to approximately five weekend days per year, as well as arrive early and stay late as needed during educational activities.
Position requires the significant use of standard office equipment, such as a computer, keyboard, mouse, photo copier, fax machine, telephone, etc.
Most of the work of the Educational Project Associate is done in the ACGME office with the typical physical demands of an office environment.
Travel outside of the Chicago area approximately 5-10%.
Normal working hours are 8:30 a.m. – 4:45 p.m.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
While performing the duties of this job, the Educational Project Associate:
Must be willing and able to attend at least two out of state meetings per year, running anywhere from three to five days each, typically over weekends.
Will frequently be required to sit in meetings for long periods of time.
Will regularly be required to lift and pack program files into trunks for meetings.
Will frequently be required to sit and work for extended periods of time at computer terminal using various computer programs and other computer tools.
An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer