BASIC FUNCTION: Assist Chief Executive Officer with administrative duties. The major areas covered are employment, orientation/training, employee relations, compensation, benefits, safety and health, risk management and employee services. Under the direction of the Chief Financial Officer, assists in originating Human Resources and Risk Management practices and objectives that will provide a balanced program throughout all departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Assist the Chief Executive Officer in the preparation of documents, reports, analyses, and board related materials.
2. Prepare materials for committees as requested.
3. Make recommendations regarding Human Resources policies and objectives for the entire agency.
4. Provide recommendations on employee relations practices necessary to continue positive employer employee relationship and promote a high level of employee morale.
5. Keep employees informed of all changes in personnel policies, counsel with employees on personnel policies and personal problems. Assist in the solutions and appropriate adjustments to complaints received from management personnel and employees.
6. Adhere to legal requirements and government reporting regulations affecting Human Resources function (e.g., OSHA, EEO, ERISA, Wage and Hour). Monitor exposure of the agency and acts as primary contact with labor counsel and outside government agencies.
7. Assure that agency employment, safety, and labor relations policies and practices are in compliance with the applicable provisions of federal and state labor laws.
8. Maintain standard recruiting and placement practices and procedures.
9. Advertise for candidates, secure prospects, and screen, interview, and hire individuals for all primary positions in cooperation with supervisors of the positions.
10. Facilitate orientation, monitoring of supervision, and performance evaluation process.
11. Maintain a complete personnel and benefit file for each employee and archive when appropriate
12. Perform benefits administration functions, including health insurance, pension, and workers compensation.
13. Maintain a personnel database to monitor training records on all staff as well as to ensure annual audit of personnel records.
14. Facilitate all phases of the termination process, including termination interviews, closing of benefit programs, and retention of employment records as prescribed by law.
15. Cooperate with and conduct appropriate salary survey studies as required, including providing annual wage and salary information for guidelines for appropriate pay rates and increases.
16. Maintain agency personnel policies manual as required, and facilitate the process of updating.
17. Perform risk management function by serving on Agency Needs/Building & Grounds/Risk Management Committee, overseeing performance of safety and emergency monitoring function, and maintaining liaison with legal and regulatory advisers, and completing annual risk management report.
18. Ensure COA compliance in all applicable administrative standards.
19. Facilitate Supervisory training twice per year.
20. Achieve HR related strategic plan goals.
21. Work with programs to create training calendar.
22. Assist GACS administration in any investigation against conduct that is illegal.
23. Other duties as assigned.
24. Recommend appropriate changes in personnel systems and procedures to promote greater efficiency, cost savings, and other benefits.
25. Attend all-agency and other meetings as assigned.
1. Bachelor's degree preferred or High School diploma/Associate degree and PHR certification, along with 2 - 5 years experience.
2. Excellent verbal and written communications skills.
3. Word processing, spreadsheet, database, and computer graphics skills.
4. Organizational and time management skills.
5. No physical or mental impairments which would prevent, or render impossible, the performance of the duties of this position.
6. Sensitivity to the cultural and socio economic characteristics of persons served.
7. Ability to exercise discretion and independent judgment.
8. Ability to handle sensitive and confidential materials.
This Social Services Agency has been accredited since 2001 by the Council on Accreditation (COA) and fulfills its mission by: reviewing community needs and adapting services accordingly; delivering best-in-class services; retaining high stakeholder satisfaction; preserving financial stability; attracting and retaining high quality staff; and ensuring that facilities support effective and efficient service delivery.