The Purchasing Manager directs and coordinates activities of personnel engaged in purchasing and distributing materials, equipment, and supplies in an organization by performing the following duties personally or through subordinate supervisors. Essential duties and responsibilities include:
Is committed to Alivio Medical Center’s mission, vision, and goals.
Plans, organizes, directs, and controls activities related to the procurement function
Organizes, and directs the work of storeroom and central supply personnel engaged in receiving, issuing, and delivering supplies and equipment
Prepares instructions regarding purchasing systems and procedures
Analyzes market and delivery conditions to determine present and future material availability.
Develops a system to evaluate vendor quotations that utilizes appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service
Designs, implements, manages, and monitors procurement reporting systems to meet company and external requirements
Recruits and maintains suppliers that provide high quality products and services at a better price while maintaining the highest code of ethics and conduct
Prepares and issues purchase orders and change notices
Reviews purchase order claims and contracts for conformance to company policy
Prepares and reviews contracts, bids, proposals, and vendor agreements for legal correctness, price, and acceptability of items to specifications
Oversees and evaluates all activities related to procurement of a commodity, from intent to purchase through delivery of commodity
Assigns procurement requests to the appropriate personnel
Negotiates or supervises the negotiation of complex requests for equipment, supplies, and services from suppliers and subcontractors
Responsible for the physical inventory of fixed assets and medical supplies
Develops and installs clerical and office procedures and practices, and studies work flow, sequence of operations, and office arrangement to determine expediency of installing new or improved office machines
Arranges for disposal of surplus materials
Maintains a current inventory of all medical and office equipment and supplies
Maintains an inventory of all drugs in the event of a recall.
Responsible for maintaining the copiers, fax machines, printers and medical equipment in working condition, and if unable to resolve a problem, brings in the appropriate repair service
Other duties as assigned
Bachelor’s degree in Business Administration (accounting emphasis preferred) from an accredited college or university
Four or more years of related experience and/or training; or equivalent combination of education and experience.
Knowledge of Microsoft Office Suite and Soloman Accounting preferred
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concept such as fractions, percentages, ratios, and proportions to practical situations. Ability to present numerical information in a readily understandable format. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Knowledge of Microsoft Office Suite software and Solomon accounting software. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.