Summary: Lawyers’ Committee for Better Housing is seeking a full-time Administration & Finance Manager to take over administrative operations at our downtown location. The successful candidate will play a critical role in partnering with the senior leadership team in strategic decision making and operations as LCBH continues to enhance its quality programming and build capacity. We’re looking for a highly organized and efficient professional with administrative experience and a strong understanding of non-profit finance and operations. This is a tremendous opportunity for a leader in this area to maximize and strengthen the internal capacity of a well-respected, high-impact organization.
Organizational Background: Lawyers’ Committee for Better Housing (LCBH) believes that every individual and family is entitled to decent housing as a basic need and human right. For over 35 years, LCBH has been the only legal aid agency in Chicago focusing solely on advocating for renters. LCBH empowers renters and tenant unions through education and outreach to preserve affordable housing in Chicago. LCBH attorneys and pro bono partners provide free legal assistance to low and moderate-income renters facing eviction and other serious housing issues. LCBH programs holistically address both the immediate housing crisis and its underlying causes through legal and supportive services, so client families can maintain housing stability. LCBH also advocates for legislative changes and court reform, informed by client stories and eviction and foreclosure data.
Reports to: Executive Director
Financial Management (50%):
Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements.
Prepare all financial, project/program and grants accounting.
Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
Oversee and lead annual budgeting and planning process in conjunction with the ED; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
Manage organizational cash flow and forecasting.
Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
Effectively communicate and present the critical financial matters to the board of directors.
Further develop LCBH human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting.
Ensure that recruiting processes are consistent and streamlined. Establish and manage a comprehensive training program to educate employees regarding staff tools, policies and procedures.
Works closely with the Executive Director to ensure proper procedures and protocols are in place that supports a healthy, effective and efficient work environment.
Coordinates and oversees payroll.
Responsible for the onboarding process from posting the ad through the hiring process and off boarding process.
Primary liaison with PEO partner which administers payroll, benefits, and other HR needs.
Ensures all timesheets are remitted in a reasonable manner and submitted to appropriate funders as required.
Maintain personnel files on staff, interns, and volunteers as required.
Reviews or develops office procedures that promote efficiency.
Implements office policies and procedures.
Troubleshoots and ensure maintenance of office equipment and computers.
Works with various agency vendors to increase savings and efficiency.
Maintains relationship with building management.
Maintains phones, office equipment, office supplies and other office necessities.
Coordinates and schedule meeting rooms.
Keeps inventory and orders office supplies in accordance with budget.
Education: Bachelor’s Degree in Accounting, Non-profit, or related field
Years of experience: 5 years of experience in non-profit management
Other skills/qualities: Must be highly organized, detail oriented, and have the ability to think strategically and act with foresight. A successful candidate will also have superior problem solving abilities and demonstrated integrity and trustworthiness.
Experience using QuickBooks, Microsoft Outlook, Word, and Excel.
Please send your resume and a thoughtful cover letter.
Additional Salary Information: •Salary commensurate with experience •Excellent benefits •Position is eligible for enrollment in IBR- Repayment program for federal loans that are based on income and loan may be forgiven in as little as 10 years.