The Procurement Secretary for this social service organization reports directly to the Director of Facilities & Procurement. The incumbent prepares reports, documents, correspondence, etc., through drafts, typing and the use of computers, often of a confidential nature. The incumbent handles the Director of Facilities & Procurements mail, calendar, telephone calls, department and supplies, filing and follow-up on various matters as assigned. In this position, the incumbent may assume a nearly quasi administrative assistant role in certain matters through the actions of coordinating, organizing and amicably resolving demands made on the Facilities & Procurement office by both internal and external petitions.
The incumbent's work is directed in that the goal, objective, or end-product is the accomplishment of a definite or specific task such as producing a report, typing correspondence, or attending to general office routine. The specific method of completing a task is not always given, giving the incumbent some latitude in prioritizing and selecting a means or method to accomplish a specific task or assignment. In addition, the incumbent makes determinations on important and sometimes confidential problems which involve established policies, procedures and programs.
**This is a Temporary position***
Associates degree required or minimum of Five (5) years previous Secretarial experience is required
Previous business experience is desired
Five (5) years familiarity in procurement and contract negotiation preferred
Excellent interpersonal skills are required
Must be extremely organized
Excellent oral and written skills are required
Due to the highly confidential nature of the position and the level of interaction with the senior staff, the incumbent must be trustworthy and dedicated to demonstrating the utmost discretion and confidentiality
Strong proficiency with Mac and Microsoft Office suite especially Excel, PowerPoint, Project and Visio
Incumbent must have the ability to pass a typing test at sixty (60) WPM in order to qualify for an interview