Manage the grant process and grantee relations by communicating directly with organizations regarding Komen Chicago’s grants and reporting requirements.
Maintain grant files that meet legal, auditing and National requirements.
Coordinate and conduct site visits with all Komen Chicago grantees, Komen Chicago Mission Advisory Committee, Board of Director, and Sponsors/Donors.
Manage all grantee related events, which include planning grantee orientations, grantee application workshops, and other grant-related events and meetings.
Using the Grants Electronic Management System (GeMS), process all grant applications, quarterly and final report submissions.
Assist with recruitment, training, and management of the Grants Committee.
Conduct grant application compliance checks, with the assistance of the Grants Committee.
Create/update a Standard Operating Plan (SOP) for the Komen Chicago Grants program.
Assist with soliciting grant proposals and funding opportunities.
Review and evaluate qualitative/non-data quarterly reports and cross-analyze with quantitative/data reports.
Provide technical support for data collection system for programs and staff, as needed.
Produce/Update impact data for development team & Board of Directors.
Field calls from community members seeking services.
Responsible for taking meeting minutes at assigned committee meetings.
Update the Mission sections of the affiliate website and provide content for the quarterly newsletter.
Community Profile – 20% of the time
Develop a project plan identifying, in detail, the project team members, roles and responsibilities, and timelines.
Prepare Community Profile Action Plan according to Affiliate priorities.
Create a Standard Operating Procedure (SOP) for completing the Community Profile.
Assist in recruiting Qualitative data team members; Serve as the central contact person for all team members.
Work with the Community Profile team to identify appropriate participants and methods to collect data.
Serve as the team lead in the qualitative research process ensuring that appropriate methodologies are being used for the best interest of Komen Chicagoland.
Lead the data analysis process and work with the team to draw sound conclusions based on data and known limitations.
Maintain relationship with the University of Illinois at Chicago (UIC) by working in close partnership with the UIC Center for Excellence in Eliminating Disparities.
Work with the Community Profile team to write the report.
Work with the Metropolitan Chicago Breast Cancer Task Force’s Quality Consortium project to obtain data.
Assist Director of Community Programs and Partnerships with implementing the Affiliate Priorities, per the Community Profile Report Action Plan.
Assist Director of Community Programs and Partnerships to develop a plan to disseminate data to the community
Revise and implement the Education and Outreach Plan; Provide general oversight and conduct as needed Komen Chicagoland’s education and outreach activities, including activities targeting the medically underserved.
In conjunction with the Director of Community Programs and Partnerships, sets goals and objectives for education and outreach activities across Komen Chicagoland’s five-county service area.
Serve as a resource for breast health services within the service area; Participate in appropriate education programs to ensure Affiliate presence at community events throughout the year.
Represent the Komen Chicagoland at meetings and events sponsored by grantee organizations, cancer-related committees and community/public entities as assigned to help maintain a working knowledge of evolving community needs.
Manage education materials inventory; Maintain current information on breast health resources available throughout the service area; Provide office staff with the resources required to respond to inquiries from the community.
Assist Volunteer Manager to ensure speaker requests are distributed to the appropriate volunteer.
Other Duties as Assigned - 10% of the time
A bachelor’s degree in healthcare, business, education, social services, grants-related or other not-for profit-related fields (master’s degree preferred).
Minimum three years of experience in not-for-profit management.
Excellent communication skills, both written and oral.
Outstanding organizational and analytical skills and the ability to multi-task.
Proficient computer skills, including the Microsoft Office Suite.
Self-motivated, team player with the ability to meet deadlines, remain flexible and adjust to changing priorities.
The ability to work collaboratively with affiliate staff, volunteers and the public, particular grantees.
The ability to work flexible hours, including occasional evenings and weekends as needed to meet Affiliate needs.
Knowledge of breast cancer issues and the healthcare community.
Local Travel outside of the office: required 2-3 times per week, must have a car.
Work Hours: some evening and weekend work is necessary
Travel to National Headquarters (Texas), 1 to 2 times a year.
Office Environment – employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.
Sitting, standing, bending, stooping, walking
Repetitive hand motion (such as typing)
Hearing, listening, seeing, talking, reading
Lifting up to 40 pounds
Internal & External Contacts:
Affiliate Board of Directors
Affiliate Mission Committee Members
Komen HQ Staff
Candidates interested in this position: Please submit your resume, cover letter and salary requirements to firstname.lastname@example.org with the subject line: Community Programs Manager
About Susan G. Komen Chicago
Susan G. Komen – Chicago was established in 1997 and held the first Susan G. Komen Chicago Race for the Cure®. Since our inception, Komen Chicago has awarded nearly $17.4 million towards the fight against breast cancer. In 2017, Komen Chicago granted over $1 million to 11 local organizations funding lifesaving breast health navigation, breast cancer screening, diagnostics, treatment and treatment support services for uninsured and underinsured women and men in need.
Seventy-five percent (75%) of the net proceeds raised by the Affiliate is dedicated to fighting breast cancer locally in the Chicagoland service area. The remaining twenty-five percent (25%) of net proceeds raised support global research. The generosity and spirit of our corporate sponsors, community partners, individual donors and volunteers enable the Affiliate to save the lives of thousands of individuals in the Chicagoland area and work towards our vision of a world without breast cancer.