The Payroll Coordinator is responsible for coordinating and processing all aspects of staff and consumer payroll, including system maintenance, implementing process and system changes, and the preparation of all regulatory payroll filings for the agency. This position is also responsible for reviewing and processing all employee and consumer (individuals who work in our Day Training Program) payroll Time and Attendance data within the Paycor and OSAS systems for each pay period.
QUALIFICATIONS: * A high school diploma is required; some college accounting courses preferred. * At least two years of direct payroll experience is required. The payroll experience must include either processing in-house payroll for a minimum of 200 employees or working with a large payroll processing company (e.g., Paycor, ADP, Ceridian, etc.) and related biweekly reporting, including but not limited to quarterly tax return preparation. * General knowledge of basic accounting, including journal entries. * Strong analytical and problem solving skills. * Proficiency with Microsoft Word, Excel, and Outlook. Strong Excel spreadsheet skills required. * Prior experience with accounting and payroll software is required. * Must have ability to handle multiple tasks and meet deadlines. * Excellent communication skills, verbal and written. * Must be detail oriented.
RESPONSIBILITIES: * Process biweekly staff payroll in conjunction with Paycor. * Process bimonthly consumer payroll using OSAS. * Review data in the timekeeping system for accuracy, completeness, and appropriate amounts for non-exempt employees. Work with supervisors to make any needed corrections to employee time cards. Transfer data in the timekeeping system to Paycor for payroll processing. * Work with Operations Supervisors on any needed changes to consumer payroll before importing from HSMS into OSAS. * Calculate the amounts for all new deductions (i.e., child support, wage garnishments, and miscellaneous deductions) and enter in payroll software in a timely manner. * Maintain payroll cost center allocations in the payroll software in a timely and accurate manner. * Maintain direct deposit information for transmission to Paycor. * Maintain and file all payroll registers and reports. * Set up new consumers in OSAS as needed. * Prepare biweekly summary of staff hours actual-to-budget report by cost center and distribute to supervisors. * Prepare/review all required monthly, quarterly, and year-end payroll reports (including 941 X's) and submit to regulatory agencies as needed. * Manage the cell phone program, including troubleshooting problems, providing new phones as needed, and acting as a liaison with the telephone provider. * Complete wage and employment verification forms. * Process all wage assignments in a timely and accurate manner, including preparing check requests for payments and required follow up. * Train and support staff on use of timekeeping system. * Maintain changes in Paycor as needed for staff vacation coverage and restructures. * Maintain consumer available vacation, sick, and holiday available hours. * Assist with special projects, as needed. * Responsible for knowledge and utilization of organizational policies and procedures.