To assist in the processing of Beloved Community Family Wellness Center’s monthly financial statements and reports in accordance with the generally accepted accounting principles and Beloved Community Family Wellness Center’s policies and procedures with specific focus on financial reports, budgets, accounts receivables. To assist the Chief Financial Officer with financial and operational data as needed.
Description of Duties
Preparation of financial reports by the 10th of following month on a monthly basis, including key operational statistics and verified trial balance.
Analyze revenues, contractual adjustments, payments posted/received, administrative adjustments, charity and other write-offs from the practice management system accurately.
Analyze the revenues, contractual and payments with the patient statistics, general ledger, cash receipts, and budget to rationalize the reasonability of the net patient revenue so derived.
Prepare necessary journal entries with supporting documents for approval of the CFO.
Compile all financial and operational data into the Financial Report format reflecting financial and operational results for the month and year to date compared with the current budget and actual and budget of the same period last year.
Prepare variance analysis report for income and expense line categories and justification for such variance and recommended actions.
General ledger: Maintain the general ledger in accordance with the Generally Accepted Accounting Principles (GAAP) as applicable in the state and the United States of America using federal and state cost principles:
Prepare monthly bank reconciliation statement for all bank accounts by the 7th of the following
Verify patient receivable accounts with practice management system and reconcile if there are variances and reasons for such variances.
Prepare related journal entries with supporting documentations and submit for the approval of the CFO.
Post the approved journal entries into Great Plains Dynamics accounting software on a timely basis.
Analyze each asset, revenue and expenses items and prepare on a monthly basis schedules for making sure that the accounts are correct and represent actual respective asset, revenue and expenses accounts.
Prepare trial balance, balance sheet, and cash flow and income statements on a monthly basis to coincide with financial reports.
Assist with month end and year end close; and annual audit preparation and schedules.
Maintain general ledger in coordination with the finance department staff members.
Maintain accounting records in the General Ledger with a focus on accounts payable and expenses.
Process vendor invoices including the auditing of support documentation, obtaining appropriate approvals, allocating to proper cost center and inputting into accounting software.
Process all vendor payments and check requests as well as establishing vendor accounts in accounting software and maintain proper documentation.
Match checks to invoices, distributes checks to vendors and employees for payment and file appropriately.
Prepare and maintain accurate reports relating to accounts payable.
Be prepared to learn and act as a backup resource for accounts payable.
Prepare expenditure reports as needed.
Prepare and/or enter account payable relating journal entries and accruals into accounting software.
Assist in maintaining, processing, and reconciling accounts payable activities for the organization.
Financial reporting – cash flow.
Preparation of deposits and recording of all deposits.
Audit and reconcile all deposits and verify with bank statements.
Interact with banks through online interfaces.
Provide back up for accounts receivable and revenue when needed.
Review of payroll information for accuracy.
Data entry of adjustments and electronic transmission of bi-weekly payroll.
Filing and maintenance of payroll reports and employee paperwork Creation and/or review of mandatory filings Inc. W-2s, wage garnishments, etc.
Preparation of periodic payroll reports and data requests and assist with the budgeting process.
Maintains the confidentiality of information about personnel issues, and other program operations as appropriate.
Prepare payroll expenditure reports for (potential) funders as needed.
Be prepared to learn and act as a backup resource for payroll.
Prepare and/or enter payroll relating journal entries and accruals into accounting software.
i) Collect all time sheets enter hours and other payroll related where needed into the database of the third party payroll processors.
Assist financial assistance program of Beloved Community Family Wellness Center based on the policies and procedures in practice.
Assist in the preparation and timely submission of Medicare cost report, Medicaid cost report, UDS report and Federal & State tax returns including AG-990 IL.
Maintain and update Chart of Account and recommended developing and improving Cost Center’s financial systems, financial policies and internal control procedures.
Attend all meetings of the department and other meetings at the request of the CFO.
Perform other duties as to be assigned, changed or revised from time to time.
Maintenance of Files and Records
Maintain and safeguard all accounting and financial records that are kept safe and accessible to authorized persons.
Keep an archival copy of financial reports, budget, and accounting records from Great Plains (GP) system saved in the network drive at month end.
Bachelor's degree in Accounting, Finance or Business Administration.
Minimum 3-4 years of experience in preparation of financial statements and reports. Full working knowledge and experience with PC-based and automated accounting systems and electronic spreadsheets is required. Strong organizational and excellent communication skills. Must demonstrate ability to relate effectively with organizational staff members, clients, vendors, third-party payers, etc.
Knowledge, Skills, Abilities and Other Characteristics
Strong interpersonal skills; ability to establish strong working relationships and to communicate effectively with leadership team, site leaders, physicians and clinicians, behavioral health team members.
Demonstrated ability to work in a team based environment.
Ability to communicate in a confidential and HIPAA compliant manner.
Ability to maintain appropriate professional boundaries with all staff, trainees, and patients at all times.
Ability to demonstrate respect and sensitivity for cultural diversity, gender differences, and sexual orientation of patients and coworkers
Strong written and verbal communication skills:
Knowledge of Microsoft Office products (Word, Excel, Access, PowerPoint)
The health center is an Equal Opportunity Employer