JOB TITLE: Assistant Site Director, Baby Toddler Nursery
Reports To: Site Director
Category: Exempt, Salaried
The Infant Welfare Society of Evanston is committed to the care and early education of infants and toddlers and to supporting their families' efforts to be self-sufficient providers and effective parents.
The Assistant Site Director for Baby Toddler Nursery will be responsible for assisting the Site Director with the day to day operations of Baby Toddler Nursery.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Commit to the mission of the agency and ensure implementation of the program philosophy, with respect to the curriculum, care of children and relationships with families.
Create and manage the weekly schedule
Manage the on-call schedule.
Manage time-off requests in accordance with IWSE personnel policies.
Maintain the opening and closing calendar.
Maintain classroom coverage from 7:30am-5:30pm, including managing the call-out procedure according to IWSE policy.
Serve as the designated director as required
Assist in planning in-service and professional development days.
Schedule and facilitates Head Teacher, Assistant Teacher and Floater/Aide Meetings.
Support adherence to Department of Children and Family Services (DCFS) Licensing Standards for Day Care Centers, Child and Adult Care Food Program (CACFP) standards, as well as National Association for the Education of Young Children (NAEYC) accreditation; Early Head Start (EHS) and Preschool For All (PFA) performance standards.
Assist in the recruitment, interviewing and hiring of staff as required.
Assist Site Manager in scheduling and facilitating new staff orientation sessions.
Manage and monitor the implementation of the CACFP (see reporting and documentation section).
Coordinate the disabilities services of non-Early Head Start families including scheduling of screenings and conferences; referrals to CFC; follow up and working with teachers and families as necessary.
Work with grantee to coordinate similar services for Early Head Start families.
Coordinate therapist visits, therapeutic sessions, groups and CFC evaluations (including scheduling, room reservations, troubleshooting, etc.)
Conduct tours for prospective families.
Coordinate with Site Director the classroom and preschool transitions for all children at BTN.
Coordinate with the Site Director to manage the waitlist.
Foster positive relations with parents by addressing questions and concerns, offering support and information as appropriate.
Ensure parents follow program policies regarding health, and attendance requirements.
Ensure a minimum of two parent teacher conferences are conducted per year, or as needed in accordance to the curriculum and assessment system.
Ensure home visits are conducted twice a year for each child with the first visit occurring before November 15th of each year. Track and report those visits to District 65..
Meet regularly with the Site Director for consistent and cohesive program implementation.
Meet monthly with Site Director for reflective supervision
Attend monthly meetings (e.g. Program, Head Teacher, EHS, or other meetings as designated by the Site Director or Executive Director).
Meet weekly with program leadership team.
Meet with the Site Director monthly to schedule transitions.
Attend team meetings monthly or as needed or requested by classroom teams.
Reporting and Documentation
Complete, monitor and review annual food applications for both sites. Ensure compliance with program requirements.
Secure appropriate catering bids as required.
Conduct appropriate training about CACFP and food services with BTN and TBN staff.
Maintain accurate records related to the CACFP.
Collect, review and submit all classroom documentation to appropriate entities in accordance with BTN documentation policy
Assist in maintaining and monitoring children’s files, ensuring that complete and accurate information is available for each child
Assist in updating the agency policies and procedures
Maintain monthly program calendar.
Perform and fulfill other responsibilities as requested by IWSE management.
Act as a team member in group efforts and on general projects and organizational needs
Promote positive, congenial and professional relationships with staff.
Commit to professional development including creating a professional development plan, enrolling in coursework, etc…
Attend conferences, workshops and seminars as necessary or required.
Create an annual professional development plan with guidance from immediate supervisor.
EDUCATION AND/OR EXPERIENCE
Bachelor’s degree from a four year accredited university or college in Early Childhood Education or a closely related field, preferred, Associates degree required. 3-5 years of direct work children birth-3 and their families,
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skills and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Two to three years experience working with children birth to 3 years and their families, plus one year with children and families 3-5 years.
A minimum of six months of administrative experience.
Knowledge of current developmental and educational theories in the field of infant and toddler and preschool care and education
Ability to work in a diverse environment
Ability to maintain a high level of professionalism and work cooperatively with others
Ability follow directives as well as work independently
Excellent oral and written skills
Willingness to act as a representative of Infant Welfare Society of Evanston as needed
Excellent organizational and coordinating skills
Good computer skills
Ability to relate to families and children from diverse cultural, and economic backgrounds
Knowledge of DCFS, Early Head Start/Head Start and NAEYC regulations and standards.
Ability to read, analyze and interpret professional documents, journals, regulations, standards and procedural manuals in English. Ability to write routine reports and correspondence in English. Ability to speak effectively and concisely to parents, employees, colleagues, etc.
Must have basic math skills including adding, subtracting, dividing; ability to compute percents and work with fractions.
Must be proficient in Microsoft Word, Outlook, Excel and Power Point. Must be able to search the Internet and enter data into online programs such as the Early Head Start database.
Ability to solve problems and anticipate needs and problems. Ability to multi-task and handle a variety of variables and situations. Ability to interpret and execute a variety of instructions, directives in writing, verbal or schedule form.
CERTIFICATES, LICENSES REGISTRATIONS
Certification in Infant and Child Cardiopulmonary Resuscitation (CPR) and First Aid (within the first 3 months of employment; must maintain annual recertification.
A physical exam by a licensed health provider, certifying good health and freedom from communicable diseases, along with a negative result for a tuberculosis test, within six months prior to the date of hire.
Freedom from convictions or pending cases in accordance with the State of Illinois Licensing Standards for Day Care Centers.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to touch, carry and otherwise perform the duties described herein. The employee frequently is required to stand; walk; sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. The employees must be able to communicate verbally as well as hear children and adults communicating even when not directly speaking to the employee.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals, and outside weather conditions. The noise level in the work environment is usually moderate.
Additional Salary Information: commensurate with experience
Internal Number: #2200-5
About Infant welfare society of Evanston
Now in its 104th year, The Infant Welfare Society of Evanston (IWSE)’s mission is to deliver exceptional care and education for infants and young children and support families' efforts to be effective parents and advocates in their child's learning and development. IWSE is committed to eliminating barriers to critical early childhood education and vital family supports, ensuring that all children can reach their full potential. IWSE serves nearly 150 low-income and at-risk children and their parents in Evanston and its surrounding communities through three core programs: