Under the direct supervision of the Executive Director, the Programming Director oversees year-round, age-appropriate programs for youth ages infant through teen. The Director will research, plan, set measurable goals, implement, and evaluate programs in line with the organization’s mission. This position requires strategic vision for determining programs that best serve community needs, address proven indicators, and are financially viable. Direct program and administrative responsibilities include budgeting, staff training and supervision, organization of client data, grants management, and city/state licensing renewal. The Director is expected to work in close collaboration with the Executive Director and Development Department to build community alliances and relationships and support fundraising and marketing efforts.
Performance Dimensions and Tasks:
Clearly define out-of-school time programs’ goals, objectives, and outcomes for evaluation and grant-writing and reporting purposes. Programs include: After-School, Vacation Days, Camps, and Mentoring.
Develop strategic vision for direct program responsibilities and coordination/communication between other HPNC program partners and areas.
Encourage strong relationships with local public schools, administration, teachers, LSCs, PTOs, University of Chicago OCE, and other support organizations as required. Act as a neutral, thoughtful resource for community families and youth.
After School Program: Provide direct supervision and guidance to OST Program Manager in order to create age-appropriate curriculum consisting of daily homework help (group and individual) and enrichment activities (including but not limited to art, drama, sports, language, etc).
Mentoring/Mid/High Programs: Provide direct supervision and guidance to Mentoring Program Manager and After School Matters/MAPS Corps in order to create age-appropriate curriculum based on program-specific activities (mentorship, enrichment, job training, etc.)
School Age Athletics: Provide direct supervision and guidance to Athletics Program Manager in order to develop diverse slate of athletic programs based on community needs, local competition, and financial viability. Currently includes: Junior Roller Derby, Tumbling, and basketball.
Early Childhood Enrichment: Provide general supervision and guidance to Early Childhood Manager to develop diverse slate of early childhood enrichment programs based on community needs, local competition, and financial viability.
Conduct orderly and timely advanced planning for seasonal schedule.
Work with Executive Director to create & track annual program budgets.
Vet and hire program managers, program staff, enrollment coordinator, and contractors as needed.
Ensure that clients are kept safe and that classrooms and DCFS-licensed areas are maintained, orderly, and clean in accordance with agency and licensing agency health and safety policies.
Liaison with families to track client progress, challenges, and behaviors and assign staff as needed.
Coordinate with Finance department to ensure eligible clients receive Illinois Action for Children and HPNC Scholarship Fund support.
Ensure that smooth enrollment procedures are in place for each program.
Ensure regular email communications with enrolled families through dedicated software.
Develop and conduct program evaluations for effectiveness, client satisfaction, and community needs.
Monitor staff performance and conduct regular evaluations.
Monitor enrollment and attendance quotas to ensure fiscal health.
Complete student assessments and reports as required by granting organizations. Attend (Director and staff) required CDBG meetings/trainings.
Manage staff (employees and volunteers): define program documentation (schedules, job descriptions), training and orientation, schedule management, regular staff meetings.
Maintain extensive knowledge of City and State licensing requirements.
Keep accurate records including clients, schedules, attendance, pickups/drop-offs, fire alarm drills, operational procedures, and any other items as required for DCSF licensing and grantors (including DFSS).
Work with Marketing staff to create and circulate enrollment packages; to define and deliver schedule for program promotion;
Work with Development staff to track grants calendar and to identify and pursue appropriate funding opportunities (including grants, foundations, and private donors).
Ensure that all program inquiries are answered in a timely and professional manner.
Ensure that all HPNC staff are fully informed of youth program schedules and activities.
Work with finance staff and follow financial procedures for billing, refunds, accounts receivable/payable, and client dismissal; ensure accurate attendance records for billing and Action for Children reporting.
5. Community Outreach
Create and maintain connections with community members and community organizations
Work to build relationships with local school administration to promote programs.
Participate on Programs Committee with Board Members and community volunteers.
Represent HPNC to the larger professional community, including involvement in professional organizations. Act as community spokesperson for HPNC programs.
Must be at least 21 years of age.
Bachelor’s Degree (master’s degree preferred) in child/youth development, education, or social work.
For licensing purposes education must include equivalent to an associate degree in child development or early childhood education OR 64 college semester credits with minimum twenty one (21) hours must be in child development, early childhood education, or early childhood special education.
2 years of classroom/management experience; at least 3 years program management experience - ideally in a licensed school-age daycare setting or other school age program.
Successful demonstration of supervisory ability including skilled management of diverse staff teams including full-time and part-time staff and contractors.
Additional Salary Information: Depends on experience.
About Hyde Park Neighborhood Club
Hyde Park Neighborhood Club is a non-profit organization that provides high quality childcare, academic support, and enrichment activities to diverse youth ages infant to teen on Chicago's South Side.
Programs include early childhood Play-N-Learn enrichment activities, after-school program, summer camp, mentoring for at-risk teens, and athletics including basketball, tumbling, and roller-derby.
Core values informing all aspects of our work are: quality, inclusiveness, and community.