The Development Associate is responsible for meeting funder and grantee expectations and ensuring grant compliance. This position will develop and maintain internal infrastructure to capture the impact of department activities, including systems for tracking relationships and reporting outcomes.
Duties and Responsibilities
• Support the Development Director, including scheduling meetings and conference calls, arranging events, drafting meeting notes, and responding to inquiries.
• Facilitate accurate data entry and reporting through funder and prospect database. Process donations, pledges and grant payments.
• Assist with funder, partner and prospect relationship management activities, including identification of prospects, conducting research, preparing briefs, and facilitating pipeline meetings with staff and volunteers to discuss solicitation strategies.
• Coordinate APA Foundation scholarship program: tracking of applications received and awarded scholarships, facilitating payments, and drafting communications.
• Coordinate APA Foundation grant administration processes: tracking of applications received and awarded projects, developing work plans and status reports for project implementation, facilitating payments, and drafting grant proposals and reports.
• Coordinate the Funders and Partners in Planning Network by facilitating strategy discussions with staff, preparing Network communications, organizing Network calls and meetings, and maintaining the Network directory.
• Draft content to support fundraising and grant making programs for APA publications, email communications, collateral, etc.
• Contribute to the development of Foundation programs.
• Minimal travel required.
Qualifications (Education and Experience)
• Bachelor's degree and at least two years’ experience working in non-profit organization, foundation and/or association required.
• Strong oral and written communication skills with a customer service orientation necessary.
• Excellent organizational skills with the ability to coordinate multiple projects simultaneously needed.
• Self-starter with strong analytic skills – a creative thinker and team player with curiosity about what motivates people to volunteer and donate required.
• Donor/volunteer relations experience: including drafting communications and interacting with donors/volunteers preferred.
• Proficiency in Microsoft Office required. Experience using association or fundraising management software desired.
Internal Number: IG1004-DA
About American Planning Association
The American Planning Association provides leadership in the development of vital communities by advocating excellence in planning, promoting education and citizen empowerment, and providing our members with the tools and support necessary to meet the challenges of growth and change. APA has offices in Chicago and Washington, DC, and serves a global membership of more than 38,000 professionals. An energetic, progressive organization with a staff of about 100, APA includes a certifying board (AICP) and is about to relaunch the APA Foundation, and so, the successful candidate will be an important contributor to shaping the future of the Foundation.