Development/Fundraising, Marketing/Outreach/PR, Program Management
4 Year Degree
Under the direction of the Executive Director of the Norwegian American Hospital Foundation, assists with the development and execution of approved fundraising activities including the management of events; management of the donor database; assistance with relationship building-with donors, board members, vendors and other organizations; coordination of Foundation board meetings. Works closely with the Executive Director to secure fundraising, and assists with the development of any key initiatives. The Coordinator also performs other required tasks such as (but not limited to) administrative tasks, file set up, and other duties as needed.
Take full responsibility for developing and maintaining internal systems to manage donor and prospect information, and to track and report on NAHF development activities
Process donations and prepare acknowledgement letters and other correspondence
Track gifts, grants, and pledges
Maintain and manage the donor database (Donor Perfect)
Maintain foundation, corporation, and individual donor records
Maintain grant calendar of upcoming application and reporting deadlines
Compile necessary materials for grants and write narratives in collaboration with the Executive Director
Coordinate stewardship of NAHF donors for their financial contributions.
Ensure that individual donors and foundations receive prompt and appropriately personalized letters, e-mails, and/or calls in appreciation for their support.
Coordinate production of mailings, produce segmented mailing lists and link all communications to individual records for tracking purposes.
Maintain and regularly reconcile a calendar of all reports due to foundations and other relevant funders.
Provides administrative support for Foundation Board and Committee meetings and activities
Prepare and distribute agenda and meeting materials
Draft meeting minutes
Handle all scheduling, meeting space and catering requirements.
Maintain and regularly update Foundation website
Coordinate planning and logistics for fundraising events
Manage development of invitations, mailing lists, replies, catering, signage, nametags, seating charts, and other details.
Serve as liaison with internal departments and outside vendors including caterers, printers, mailing house, marketing, graphic designers, etc.
Manage general office duties including department invoices, expenses, and supplies.
One or more years of experience.
About Norwegian American Hospital
Norwegian American Hospital (NAH) is a 123-year-old safety-net hospital located in the Humboldt Park neighborhood of Chicago, committed to providing high quality, affordable, and compassionate health services by partnering with patients and their families, its employees and physicians. NAH believes that its role as the primary community health care provider is to treat and cure disease and to promote wellness through health education, prevention, and early intervention. Services include in-patient acute care, emergency care, diagnostic services and primary care in a 200-bed hospital, as well as a full-service professional building, community clinics, and two mobile health units.