Under the direction of the Benefits and HRIS Administrator, the HR Clerk is responsible for the administrative support of the day to day operations of the Human Resources Dept. This highly administrative and detailed oriented position, includes responsibility for updating, filing and maintaining employee records (electronic and paper), entering, and updating employee and benefits information in HRIS system, coordinating logistics for HR related programs and events. The Clerk provides proficient knowledge in HR information systems, reporting and provides administrative support to management and staff. Assists in functional areas including, but not limited to: benefits, employee relations, HR information systems, and implementation of HR policies and procedures. All work to be completed with minimum supervision and in accordance with organizational standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Employee Records: Input all employee data into HRIS system, ensuring the accuracy of data and investigating/resolving data integrity issues. Processes all changes or corrections to the Employee Profile in ADP. Maintains the employee files (electronic and paper) to ensure accuracy and timely information for proper record maintenance. Maintains order and cleaninless of HR file room. Keep employee records up to date and prepare old files for proper storage and retention. Maintaining and auditing human resources records including new hire files, transfers, terminations, changes in job classification, salary changes, etc. Processes all HR-related forms and employment verifications.
Employee Records/Benefits: Enter and update benefits information in HRIS system. Support Benefits and HRIS Administrator with enrollment materials, information and presentations for open enrollment meetings. Tracks wellness program participation and utilization. Processes tuition reimbursement. Assist in maintaining confidential medical records.
HR Systems Upkeep and Maintenance: Update changes and information in ADP and LeaveXpert systems, as it relates to benefits and LOA information. Supports HRIS upgrades, patches, testing and other projects as assigned.
Reporting/Administration: Completes paperwork for purchase requisitions and check request, processes payment of bills, and follows-up to ensure bill payment. Creates and generates scheduled or requested ADP reports. Write, maintain and support a variety of reports or queries using appropriate reporting tools. Assist in development of standard reports for ongoing staff needs.
Employee Events: Assists in the logistics of planning and executing employee events: Employee Anniversary Reception, Benefits Fair, Wellnes events and Staff Development Days.
Employee Relations: Responsible for ordering, processing and tracking all employee outreach tools, including but not limited to: Baby books, bereavement plants, movie tickets, gift cards, anniversary cards and birthday cards.
Responds to employee concerns and questions by referring the employee to the appropriate resource including the employee manual for policies. In all interactions, is cognizant of maintaining the highest ethics and trust to ensure credibility of the position and Human Resources.
Display outstanding organizational skills, excellent attention to detail and follow through. Provide strong administrative support to the team as needed
Ability to discreetly handle highly sensitive and confidential matters
EDUCATION and/or EXPERIENCE:
Associates Degree or Bachelors Degree in Human Reources preferred. 1 or more years of experience as an HR assistant or relevant human resources/administrative position. Previous experience working with an HRIS system (ADP) required. Basic knowledge of HR law and compliance desired. Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with staff, interns, contractors and outside contacts.
Experience with word processing and spreadsheets required; knowledge of Microsoft Word, PowerPoint and Excel required. Ability to work with all levels of staff and management required. Ability to work discreetly with highly confidential information and documentation required.
Location: 4753 N Broadway, Chicago, IL
Salary: $31,400/ min. yr.
Illinois Action for Children is Equal Opportunity Employer/M/F/D/V