Pass With Flying Colors prepares Chicago's underserved first-generation students for college and career success. Since 2010, our programs have helped students access and succeed in college at dramatically higher rates than their peers. Today, 95% of our students are on-track to graduate.
The Development and Communications Assistant supports resource development operations to achieve the goals of the annual development strategy. The Assistant supports the day-to-day responsibilities of special event fundraising, the donor database, and communications. This position reports to the Executive Director.
This is a part-time position typically working 20 hours per week. There is potential to become full-time in the future for the right candidate.
Specific responsibilities include but are not limited to the following:
Special Events: 40%
Plan and coordinate annual College Dreams gala, Junior Board fall event, and new events
Recruit volunteers for event committees
Create and update event workplans for staff and volunteers
Prepare and manage event registration, event close-out and any follow-up needed
Assist with creating, editing and preparing invitations, posters and other event materials
Solicit auction donations, sponsorships, and in-kind contributions necessary to meet event goals
Support and attend key meetings and events, as appropriate
Write and edit press releases, social media content, website updates, e-blasts, annual impact report and other materials
Collect and compile data, student stories, and outcomes data for grant proposals, marketing materials, and annual report.
Work with vendors to manage development and printing of physical materials
Create graphics and design materials using Canva
Propose ideas and projects to increase the effectiveness of agency communications
Database and Donor Management: 30%
Serve as primary staff member responsible for managing the donor database
Process and acknowledge all contributions in an accurate and timeline manner
Maintain accurate and orderly records of all contributions from individuals, foundations, and corporations
Generate mailing lists and manage mailings for special events, individual and corporate appeals
Research prospective donors and funding opportunities to support growth of the donor portfolio
Assist in donor stewardship activities, donor thank you calls, and provide excellent customer service to all donors
Prepare regular and ad hoc reports of donor data and contributions
Reconcile donor data each quarter to ensure accuracy of database
Maintain deadlines calendar for donor reports, pledge payments, etc.
Strong candidates will demonstrate the following qualifications:
Bachelor’s degree (or degree in progress)
1-3 years of fundraising and/or communications experience preferred
Outstanding organizational skills and attention to detail
Proven ability to meet deadlines while managing multiple projects
Ability to work both independently and in a team
Ability to efficiently manage time and resources
Strong computer skills, including proficiency in MS Office tools (Word, Excel) and ability to learn a donor management database tool; experience with Giftworks a plus
Must have a valid driver’s license and ability to provide reliable transportation to venues and meetings throughout City of Chicago and suburbs
Ability to lift and carry event supplies and materials weighing up to 25 pounds
Ability to attend occasional weekend and evening meetings and events
A commitment to Pass With Flying Colors’ mission, particularly the value of a college degree for first-generation students
About Pass with Flying Colors
Pass With Flying Colors was founded in 2010 to support underserved Chicago Public Schools high school students to be successful in college.
We believe that a college degree provides young people with more than just increased salary prospects or job opportunities. It also opens the door to new opportunities and choices in their adult lives, and creates positive impact in Chicago’s communities.
With equal focus on college preparation and degree attainment from our inception, PWFC stands out as one of the few Chicago organizations with an 8-year approach to college access and persistence. We support first-generation scholars not just through high school or the college transition, but through college graduation and career launch.