Case Management/Social Services, Education/Teaching/Training, Program Management
4 Year Degree
Director of Children’s Programs
Reports to Chief Operating Officer
Gads Hill Center, a social service organization established in 1898, creates opportunities for children and their families to build a better life through education, access to resources and community engagement.
At Gads Hill Center we envision a community in which all children benefit from healthy, financially stable households that support their early learning and growth. We invest in the potential of children and families through early childhood education, youth programs, and mental health supports. Ultimately, Gads Hill Center builds a community where all families can help their children have access to quality education in order to succeed in school and life.
The Director of Children’s Services is responsible for assuring that all the Head Start program mandates and standards for excellence are met on a daily basis. This position is responsible for the overall structure, systems and procedures to facilitate program excellence in addition to operating responsibility for fiscal, legal, and programmatic aspects of the program. The Director of Children’s Services will provide the program with leadership and ensure management functions are properly implemented.
DUTIES AND RESPONSIBILITIES:
Assure compliance with all funding source mandates.
Oversee the day-to-day operations of the Head Start programs in their entirety.
Over-see the state PRE-K grants, Child Care Funding, and ISBE Food Grants
Ensure completion of NAEYC accreditation and DCFS License renewals.
Review and analyze monthly financial and statistical reports to assess the budget status and to initiate preventative measures if any problems appear.
Oversee and monitor agreements for the purchasing of goods and services assuring that bids are solicited in accordance with state and federal regulations.
Assure that the program serves the number of eligible children for which it is funded.
Read management and leadership materials and program-related materials to keep abreast of developments in comprehensive early childhood programs.
Design and monitor an internal audit program to ensure compliance of the Head Start Monitoring Protocol.
Conduct a complete Community Assessment every three years and an update during the intervening years.
Lead the annual program self-assessment.
With input from program participants and the staff, develop a funding application every year.
Provide a written report to the Board of Directors of the fiscal and programmatic status of the program and of the administrative activities since the last meeting, monitoring results, and strategies to resolve problems.
Provide training for new Board members and periodic refreshers for veteran Board members on their roles and responsibilities.
Monitor the implementation of the responsibilities of employees through monthly supervisory meetings, team meetings, and review of files and documentation.
Maintain a close working relationship with the Chief Financial Officer, who provides the CEO with information for budget writing and the status of the budget to facilitate effective oversight of expenditures.
Attend meetings of the Parent Committee and Policy Council as needed.
Manage staffing, complying with applicable laws, regulations, Agency Personnel Policies and Procedures.
Complete and submit regular reports to the funding sources, the Board of Directors, and the Policy Committee.
In conjunction with the CFO, monitor the program's administrative cost, assuring it does not exceed the allowed amount.
Responsible for all EHS programs meeting annual nonfederal share requirements.
Understand, interpret and implement federal, state and agency rules and regulations to ensure adequate systems are in place to maintain high quality EHS services to children and families in compliance with Head Start Performance Standards.
Attend meetings, trainings, and seminars as needed to continue professional development.
Model the Standard of Conduct Policy when interacting with parents, community members and colleagues.
Ensure safety is a priority in performing all job responsibilities.
Evening and weekend work required.
Direct, implement and evaluate programmatic plans and procedures adhering to EHS/HS federal requirements.
Ensures that operations meet agency, federal, state and local requirements, including licensing, EHS/HS, accreditation, contractual, and other standards.
Direct, and oversee the development, implementation and evaluation of all EHS/HS program elements.
Oversee and manage EHS/HS managers and associated responsibilities.
Manage regular meetings with all EHS/HS staff and associated providers.
Complete and oversee all reporting to the Office of Head Start.
Oversee and ensure timely and accurate program and site reviews specific reports on program quality and service delivery.
Manage and coordinate all T/TA with Office of Head Start.
Ensures timely and accurate reports for Board of Directors, Policy Council, Senior Management, and Parent Meetings as required. Including monthly reports for Board of Directors and Policy Council.
Assures remediation of any non-compliance issues identified, and incorporates recommendations into planning for the improvement of the program.
Build and maintains relationships with other community organizations and partners to advance support for these component areas.
Facilitates continuing professional development including securing training and technical assistance for program services staff.
Directs and ensures development of annual professional training plan incorporating topics specific to each program service for both staff and monthly parent meetings.
Oversees and manages processes regarding inventory of educational supplies and maintenance of equipment for family child care sites and home based program.
Directs Self-Assessment processes focused designated program service areas.
Coordinates and participates in Health Services Advisory Council meetings.
Trains staff and builds ongoing support for the implementation of child assessment process.
Participate in cross disciplinary staffing, and EHS/HS meetings, as required.
Maintain confidentiality of family records and information.
Perform other duties assigned and reasonably within the scope of duties outlined above.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor’s Degree in Early Childhood Education or equivalent field from an accredited institution. Master’s degree preferred. With at least five (5) years senior level management and administrative experience.
A minimum of 3 years’ experience in a supervisory or management role in a Head Start or Early Head Start program.
A minimum of 5 years early childhood education program experience required.
Post-graduate credentials or training preferred: CLASS, Teaching Strategies GOLD, Creative Curriculum, Type 04, InfantToddler Credential, and Illinois Directors Credential.
Working knowledge of the State of Illinois Early Learning system, including CCAP, Pre-K, and Early Intervention system.
Manage multiple projects and follow-through on tasks.
Proficiency in preparing accurate reports, analyzing data and interpreting information.
Ability to work in a multi-cultural, interdisciplinary environment and with diverse community-based agencies.
Ability to communicate well orally and in writing.
Proficient with computer applications – i.e. thorough understanding of Microsoft Outlook, word processing (Microsoft Word), spreadsheets (Microsoft Excel), databases, e-mail systems (Microsoft Office required), Power Point and the ability to learn and master other computer technology /software programs as needed.
Ability to appropriately manage confidential information.
Ability to lead and manage a team.
Ability to exercise independent judgment and make sound decisions.
Ability to understand, support, and comply with organizational policies.
Willingness and ability to be flexible with hours in order to carry out the responsibilities of the position.
Valid Illinois license and auto insurance required.
SKILLS & COMPETENCIES
The successful applicant will:
Work well as part of a multicultural team, and with diverse constituencies.
Work well under pressure.
Self-motivate and effectively multi-task.
Effectively problem solve.
Demonstrate good judgment.
Salary Range: Commensurate with experience
Schedule: Full Time
To apply, send resume, cover letter and transcripts by e-mail to:
About Gads Hill Center
Gads Hill Center serves families in the communities of west and southwest Chicago with programming that provides early childhood education, academic support and enrichment, social-emotional development and family support. Our programs include home visiting for pregnant mothers and young children, center-based early childhood education, after-school academic support, middle school mentoring and STEM-focused college readiness for high school students.
Family support and parent engagement are key components of Gads Hill Center’s programs. Our staff supports parents in identifying their needs and setting goals. Through comprehensive community partnerships, we then connect them to the resources necessary to meet their needs, achieve their goals and strengthen their families. Our programs are designed to empower parents in their role as their child’s first teacher and support them as lifelong learners.
Our vision is that all individuals, regardless of where they start, will achieve their full potential. We execute this vision by providing programs that respond to the changing needs of the families and communities that we serve. Since 1898, Gads Hill Center has continued to expand and grow to better serve children, youth and families.