All Chicago effectively combines immediate resources with long term strategies to achieve one goal – to make homelessness history in Chicago. Our Emergency Fund program provides critical financial assistance to people experiencing an emergency that could lead to homelessness or other crises. Our Chicago Alliance program analyzes, recommends, and collaboratively implements sustainable housing solutions for Chicago. Our Learning Center program researches leading practices and offers educational opportunities for all those working to end homelessness. Learn more at www.allchicago.org.
The Accounting Coordinator is a key member of the Finance and Administrative team. The Accounting Coordinator’s primary responsibilities are to coordinate the accounts payable and vendor management of the organization, and to coordinate the daily accounting activities surrounding the RRH, RAP, State HP, and Emergency Fund programs. In addition, this position will perform key operational duties, such as IT administration.
Accounts Payable Management – 40%
Review all payment request submissions for proper approvals, appropriate receipt back-up, and proper account coding.
Process all properly submitted payment requests for payment, either by check, credit card or EFT.
Prepare bank transfer requests to cover check runs.Prepare positive pay electronic file for all check runs and submit to bank.
Manage vendor records, including contact information and W-9 information.
Prepare and submit 1099s on an annual basis.
Accounting Activities – 30%
Prepare monthly bank reconciliations for assigned accounts.Prepare journal entries related to the month-end close.
Maintain subsidiary ledger for assigned general ledger accounts.
Monitor grant activity for RRH, RAP and other similar grants to ensure spending is in accordance with the budget.
Meet with program staff to communicate any financial issues related to assigned grant budgets.
Assist Senior Finance Manager with preparing public grants budgets and budget revisions.
Assemble all source documentation needed for annual financial audit and other agency reviews.
Accounts Receivable and Cash Management – 20%
Review daily check deposit (as prepared through remote deposit or otherwise).
Record deposits for activity not posted to Raiser’s Edge.
Prepare vouchers for assigned grants and maintains the related A/R subledger.
Maintain the cash receipts log (either through spreadsheet or Financial Edge).
Operations – 10%
Manage the internal IT function of the organization, utilizing the organization’s IT vendor to coordinate new computer setup, software and hardware installation, email account management and in-house help desk support; monitor the organization’s IT vendor services and negotiate the IT contract.
Assist CFOO and Senior Finance Manager with various administrative tasks as assigned.
Bachelor’s degree in Accounting or Finance or equivalent degree or experience.
Two to three years of work experience.
Superior organizational skills.
Proficiency in Office products and experience with accounting software.
Passion for inclusivity and diversity, and interest in being part of a multicultural team.
Strong work ethic and integrity, with a commitment to confidentiality.
Work place is a smoke- and drug-free environment.Intermittent travel to off-site locations required.
Position requires frequent and regular computer and phone use.
This position requires attendance during regular business hours from 9am to 5pm, Monday through Friday. Occasional night and weekend hours are required a few times a year.
All Chicago is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. All Chicago does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, general identification, housing status, or any other non-merit factor protected under state, local or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. All Chicago is committed to a fair and equitable workplace where everyone is a respected and valued member of the team.
Apply online with Cover Letter and Resume.
Incomplete applications will not be considered.
Applications will be accepted until position is filled.
Position begins as soon as possible.
No phone calls, please.
Additional Salary Information: Salary is commensurate with experience. Comprehensive benefits package (with some employee contributions) includes medical, dental, vision insurance, and disability. Employer-matched retirement plan. Generous paid leave.
About All Chicago
On any given night, nearly 6,000 Chicagoans don’t have a place to call home. Tens of thousands more are just one unexpected setback away from joining them. Together, we can ensure that all our neighbors have stable homes. All Chicago collaboratively addresses the complex issue of homelessness through our four signature approaches.
The Emergency Fund provides critical financial assistance to people experiencing, or at risk of, homelessness or another serious emergency. We quickly provide payments on a person’s behalf for things like rent, utilities, or even bus passes.
2016 Impact: We served 3,195 households, including more than 1,350 children, with $2.7 million. 94% of clients surveyed reported being housed at the time of follow up, and 88% of clients surveyed reported that the financial assistance resolved their crisis.
Continuum of Care
The Continuum of Care is a membership group that strategizes and plans a coordinated, comprehensive approach to providing housing and services for people experiencing homelessness. We drive Chicago’s city-wide response to homelessness by providing leadership to Chicago’s Continuum of Care through a year-round ...research, evaluation, strategic planning, and federal funding application process.
2016 Impact: We secured $65 million in federal funding for 164 projects and staffed 20 stakeholder committees. Overall, Chicago’s homelessness decreased 13% from 2015 to 2016.
Homeless Management Information System
We manage the Homeless Management Information System database, which contains local data on people experiencing, or at risk of, homelessness and the services they receive. We ensure data quality by supporting more than 900 individual users at 89 partner agencies with training, reports, and helpdesk services.
2016 Impact: We analyzed and disseminated the data to drive discussion, set strategy, and make policy and funding decisions on the federal and local levels. The data is a critical component of the Ending Veteran Homelessness Initiative, which has housed more than 2,300 veterans since 2015.
The Learning Center
The Learning Center provides trainings, workshops, tools, and research to help our partners apply proven strategies to prevent and end homelessness in Chicago even more effectively.
2016 Impact: We hosted 42 trainings for more than 900 attendees on topics such as Legal Issues for Homeless Youth. We participated in Notre Dame’s research study proving that emergency financial assistance lowers instances of homelessness by 76%.