Welcome visitors by greeting them warmly and making sure they are comfortable, direct them to the correct staff member or meeting room, and/or notifying staff waiting for visitor.
Ensure reception area is tidy, make coffee and set out refreshments for visitors.
Respond to/manage incoming calls, taking messages or referring inquiries to appropriate staff.
Coordinate mail/package flow in and out of office, collecting and distributing parcels and other mail, and assisting in program or development mailings as needed.
Maintain availability of office supplies, conducting regular inventory and ordering supplies at regular intervals/as needed.
Manage meeting room reservations and assist in preparing for meetings, such as ordering food, preparing meeting documents, and equipment set up.
Maintain and distribute staff directory.
Maintain agency calendar, indicating observed holidays, agency-wide activities, special events, staff PTOs, etc.
Assist in the conduct/maintenance of assets inventory.
Assist in the maintenance and servicing of office equipment.
Assist in the data-entry and reconciliation of cash receipts and disbursements in accounting system.
Deposit checks remotely or over the counter, as needed.
Distribute payroll and vendor checks, including support documentation.
Calculate/prepare and distribute monthly (client) rent statements.
Set-up client utility service connection and autopay, and notify utility service cancellation.
Assist in maintaining accounting worksheets, such as client rental payments, client utility payments; follow up on missing utility billing statements as needed.
Maintain/update PTO accrual spreadsheet
Perform filing and other clerical duties.
Perform other work related errands as assigned.
Adhere to the Code of Conduct for Connections for the Homeless.
Perform other duties as assigned.
The following qualifications are requirements for the position:
High School Diploma or equivalent.
At least three years of experience in similar or equivalent job.
Excellent phone and computer skills.
Numeracy and literacy skills.
Excellent attention to detail and high level of accuracy.
Flexibility and reliability, including ability to work extended hours as needed.
Demonstrated ability to maintain confidentiality.
Must have a valid Illinois driver’s license.
Internal Number: 004
About Connections for the Homeless
Connections serves and catalyzes our community to end homelessness, one person at a time. We do this through homelessness prevention, shelter, and housing programs. In 2017, Connections has served over 1,000 individuals through our services. Based in Evanston, Connections serves 31 communities in north suburban Cook County. To learn more about our programs, please visit our website at www.connect2home.org.