The Executive Assistant is responsible for a wide-range of administrative functions requiring the highest levels of accountability and confidentiality. The Executive Assistant provides scheduling, logistical, administrative, and personal support for senior leadership. This position represents the office in a discreet, professional manner at all times to staff, board members, elected leaders, the press, the general public, and others.

• Manage senior leadership calendars, including but not limited to scheduling meetings
• Draft emails and letters for senior leadership correspondence
• Facilitate meetings and call requests on behalf of senior leadership
• Assist with facilitation of local and state-wide governmental affairs meetings, calls and communication for small non-profit leaders
• Interact with elected officials, local and state-wide, in professional, prepared manner
• Answer phone lines and record correspondence
• Manage office calendar, including tracking meetings and use of conference rooms
• General clerical duties including, collection and distribution of mail, filing, etc.
• Arrange trip reservations and agendas for senior leadership
• Responsible for upkeep of the current membership, standing, and status of the board of directors, and other committees as assigned; including annual nominating process
• Act as liaison with officers, board of directors, and advisory council
• Coordinate and manage logistics of quarterly board meetings
• Assist with correspondence and scheduling of events organized through partner networks and foundations
• Assist in other office departmental requests as needed
• Assist in organization and tracking of expenses for senior leadership
• Coordinate monthly staff meetings
• Facilitate internal communications as it relates to senior leadership
• Assist with administrative duties office wide as needed
• Other duties as requested including, but not limited to, coordinating lunch, scheduling personal appointments, select errands, etc.