The Executive Assistant is responsible for a wide-range of administrative functions requiring the highest levels of accountability and confidentiality. The Executive Assistant provides scheduling, logistical, administrative, and personal support for senior leadership. This position represents the office in a discreet, professional manner at all times to staff, board members, elected leaders, the press, the general public, and others.
Manage senior leadership calendars, including but not limited to scheduling meetings
Draft emails and letters for senior leadership correspondence
Facilitate meetings and call requests on behalf of senior leadership
Assist with facilitation of local and state-wide governmental affairs meetings, calls and communication for small non-profit leaders
Interact with elected officials, local and state-wide, in professional, prepared manner
Answer phone lines and record correspondence
Manage office calendar, including tracking meetings and use of conference rooms
General clerical duties including, collection and distribution of mail, filing, etc.
Arrange trip reservations and agendas for senior leadership
Responsible for upkeep of the current membership, standing, and status of the board of directors, and other committees as assigned; including annual nominating process
Act as liaison with officers, board of directors, and advisory council
Coordinate and manage logistics of quarterly board meetings
Assist with correspondence and scheduling of events organized through partner networks and foundations
Assist in other office departmental requests as needed
Assist in organization and tracking of expenses for senior leadership
Coordinate monthly staff meetings
Facilitate internal communications as it relates to senior leadership
Assist with administrative duties office wide as needed
Other duties as requested including, but not limited to, coordinating lunch, scheduling personal appointments, select errands, etc.
Bachelor’s degree required; political science focus desired
A minimum of 5 years of executive assistance experience for a senior level position
Knowledge of and experience in local and state-wide governmental affairs required
Proven success with use of Microsoft Office (Word, Excel, PowerPoint, etc.)
Excellent communication skills – both oral and written
Strong interpersonal skills
Ability to manage time efficiently, work independently, multi-task and perform well under high pressure
Ability to effectively problem solve and positively collaborate with others
General knowledge of and/or interest in hospitality industry & non-profit organizations
Some overtime required
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
About Illinois Restaurant Association
ABOUT THE ILLINOIS RESTAURANT ASSOCIATION
Founded in 1914, the Illinois Restaurant Association is a non-profit organization dedicated to promoting, protecting, educating and improving the restaurant industry in Illinois. The IRA owns and produces Chicago Gourmet – the annual food and wine festival held in Millennium Park that unites hundreds of restaurants, chefs and beverage experts for a weekend filled with food and drink tastings, entertainment, cooking demonstrations, book signings, interactive seminars and more. The Association is a proud host of the James Beard Foundation Awards, which will be held in Chicago through 2021, and celebrates excellence in cuisine, culinary writing, and culinary education throughout the country. For more information about the Illinois Restaurant Association, visit illinoisrestaurants.org and follow on Facebook and Twitter.