The Accounts Payable Specialist is directly responsible to the Staff Accountant and indirectly responsible to the Chief Financial Officer.
The Accounts Payable Specialist performs all functions relating to accounts payable processing, including, but not limited to, vouchering of invoices, processing of check runs and maintaining vendor files. The accounts Payable Specialist works directly with the outside accountants in support of the annual audit.
Daily: Ensure all expenditures have been approved and entered into accounts payable for each program. Encumber dollars for open purchase orders for the month and validate accuracy and completeness of the paperwork.
Weekly: Preparation of weekly payments required. Processing of weekly check run. Preparation and gathering of required reports to assure orderly and timely processing of all daily activities. Assure that reports are ready for Finance Staff meeting by Friday of each week.
Monthly: Prepare required accrual calculations for invoices not yet received. Assist in monthly close activities.
As needed: Assist with funder audits, and other requirements as they arise on a daily, weekly, monthly, quarterly or annual basis.
Associate's degree in accounting or at least 5 years experience in an accounts payable setting.
Analytical and problem solving skills, and solid understanding of accounting principles and practices.
Possessed of sound judgement, communication skills, and professionalism.
Self-stater, detail oriented, well organized.
Computer literate with proficiency in Microsoft Office and General Ledger Packages.
Possessed of excellent communications skills.
Ability to work under pressure, meets deadlines, and be responsive to changes in deadlines and assignments.
Accountable for maintaining daily work schedules, ethical standards, and confidentiality of information contained in company business records and systems.