The Society to Improve Diagnosis in Medicine (SIDM) catalyzes and leads change to improve diagnosis and eliminate harm, in partnership with patients, their families, the healthcare community, and every interested stakeholder. http://www.improvediagnosis.org
Assist in all administrative duties including serving as an executive assistant to the Chief Executive Officer (CEO), scheduling, preparing committee minutes, paying bills, applying membership dues and providing administrative support for SIDM staff.
Responsibilities Support SIDM Staff (approximately 60% of the position)
Maintain online calendars, ensuring Board, committees, and other meetings are reflected
Track CEO and staff commitments, including logistical arrangements as needed
Ensure invoices are received, paid, and processed
Track and record credit card income and expenses, compiling and organization back-up documentation
Schedule meetings and conference calls
Monitor and respond to general inquiries (SIDM general voice mailbox and email inbox)
Add members to the ListServ, enter data into the CRM (Neon), manage eblasts and mailings using Constant Contact
Help develop administrative forms, processes and procedures
Other administrative tasks and projects as needed.
Special Meetings/Events (approximately 20% of the position)
Serve as lead staff negotiating contracts, coordinating logistics, booking hotel, arranging catering, off-site restaurants, meeting rooms, parking, etc.
Assist with logistics for annual Diagnostic Error in Medicine Conference
Support SIDM Board of Directors and Committees (approximately 20% of the position)
Schedule meetings, transcribe minutes
Produce monthly reports, post and edit Board minutes
Provide administrative support as requested
Other (approximately <2% of the position)
Actively participate in required conferences, educational programs and staff meetings
Protect SIDM’s value by keeping information confidential
Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations
Perform other duties as assigned by supervisor.
Specific skill sets
Comfortable in a fast-paced environment
Proficient use of Excel and other IT applications
Attention to detail and the ability to work individually and proactively, within a multi-disciplinary team, as well as with external partners and vendors
Ability to work in collaboration and cooperation with others, particularly team colleagues.
Self-reliant, good problem solver, results oriented
Ability to creatively find solutions to challenges
Ability to anticipate, manage and resolve conflicts
Ability to make decisions in a changing environment and anticipate future needs
Strong team player that has a customer service approach and is solution-oriented
Passion for SIDM’s mission.
What Makes SIDM a Great Place to Work?
We offer a compensation package that includes SIDM sponsored health and dental insurance. We have generous leave and a flexible work schedule.
Salary range for this position is $32,000 to $39,000, depending on experience and qualifications.
How to Apply
Please submit resume and cover letter and resume to firstname.lastname@example.org with the subject line “AA - your last name, first name.” Indicate in your email where you heard of the position opening.
No phone calls please.
About Society to Improve Diagnosis in Medicine
The Society to Improve Diagnosis in Medicine (SIDM) catalyzes and leads change to improve diagnosis and eliminate harm from diagnostic error. We work in partnership with patients, their families, the healthcare community, and every interested stakeholder. SIDM is a 501(c)3 not for profit organization.