| Our Organization The Society to Improve Diagnosis in Medicine (SIDM) catalyzes and leads change to improve diagnosis and eliminate harm, in partnership with patients, their families, the healthcare community, and every interested stakeholder. http://www.improvediagnosis.org The Position Assist in all administrative duties including serving as an executive assistant to the Chief Executive Officer (CEO), scheduling, preparing committee minutes, paying bills, applying membership dues and providing administrative support for SIDM staff. Responsibilities
Support SIDM Staff (approximately 60% of the position) - Maintain online calendars, ensuring Board, committees, and other meetings are reflected
- Track CEO and staff commitments, including logistical arrangements as needed
- Ensure invoices are received, paid, and processed
- Track and record credit card income and expenses, compiling and organization back-up documentation
- Schedule meetings and conference calls
- Monitor and respond to general inquiries (SIDM general voice mailbox and email inbox)
- Add members to the ListServ, enter data into the CRM (Neon), manage eblasts and mailings using Constant Contact
- Help develop administrative forms, processes and procedures
- Other administrative tasks and projects as needed.
Special Meetings/Events (approximately 20% of the position) - Serve as lead staff negotiating contracts, coordinating logistics, booking hotel, arranging catering, off-site restaurants, meeting rooms, parking, etc.
- Assist with logistics for annual Diagnostic Error in Medicine Conference
Support SIDM Board of Directors and Committees (approximately 20% of the position) - Schedule meetings, transcribe minutes
- Produce monthly reports, post and edit Board minutes
- Provide administrative support as requested
Other (approximately <2% of the position) - Actively participate in required conferences, educational programs and staff meetings
- Protect SIDM’s value by keeping information confidential
- Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations
- Perform other duties as assigned by supervisor.
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