Responsible for the maintenance of Accounts Payable and the entry of transactions to the general ledger. This includes the review of incoming invoices for appropriate 2- or 3-way match, accurate entry and coding of invoices and check requests to distribute to correct programs and expense and/or balance sheet accounts, preparation of checks and vouchers to pay and record payments of invoices by check, procurement card, and EFT; maintenance of complete and current records of W-9's for all vendors; preparation and submission of 1099's; reconciliation of A/P sub-ledger to General Ledger; review of vendor statements and reconciliation to A/P records; review of invoice entry to generate accurate month-end accruals.
Visa entries and reconciliation of same
American Express statement reconciliation.
Responsible for utilizing Microix purchase order system for invoices with related Purchase orders processing in said system.
Process the Quest invoice on a monthly basis after Quest performs their Medicaid scrub process; this includes downloading the invoice data from the website, process the data in the macro, scrutinizing the results and reporting any necessary changes back to Quest. Pivot table the final results for entry in MIP and payment.
Responsible for the initiation of communication with supervisor to ensure an efficient use of available work time.
Responsible for acquiring a general knowledge of the workload and specialized knowledge of other job duties in Accounting through cross-training.
Familiarizes and complies with all VNA policies and procedures.
Meets standards of behavior expectations.
Follows established guidelines for use and/or disclosure of protected health information. Employees should report any breaches of the Health Insurance Portability and Accountability Act (HIPAA) rules to the Privacy Officer immediately. Failure to comply with HIPAA policies and procedures will result in disciplinary action, up to and including termination of employment.
Obtain Accounts Payable certification
Other duties as assigned.
Associate's Degree in Accounting, or two to four years of college with Accounting emphasis.
Accounts Payable experience in accrual-based accounting.
Self-motivated and ability to work independently.
Detail oriented and the ability to maintain accurate records.
Intermediate Excel skills and computerized accounting systems experience.
About VNA Health Care
VNA has been at the forefront of health services in area since 1918, bringing exceptional healthcare delivered in homes, VNA clinics and community settings with extensive programs and services. VNA clinics are located in seven large suburban communities: Aurora, Elgin, Carol Stream, Bensenville, Bolingbrook, Romeoville, and Joliet . With a staff of over 400 we serve 90,000 annually, providing primary care at our Federally Qualified Health Center. In 2012 VNA Health Care was voted Top 50 Best Places to Work in Illinois. As a Joint Commission accredited organization we offer a strengths based culture where you can put your talents into action. Here’s your opportunity to serve the greater good in a supportive team environment.