The Grants & Receivables Coordinator is responsible for reviewing, processing, monitoring, maintaining, reconciling, and timely collection for all Grant & Non-Per Diem billing. This position also assists with the development of budgets for grants/service program proposals and renewals.
Monthly billing and reconciliation to general ledger and budget for all grant and service program (non-per diem) agreements.
Tracking and collection of all information required for timely and accurate grant financial and compliance reporting.
Communication with program and development team members regarding status of grants and reporting.
Communication with Grantors regarding compliance, resolution of billing questions and collection of amounts due.
Builds, maintains, and reinforces relationships and communication with funding source personnel, program and administrative staff, and partnering contractor’s staff with duties related to billing, payments, and receivables.
Maintains comprehensive filing system of billing, payment, receivables, reconciliation, and grant/service contract information.
Monitors existing and new restricted revenue receipts, billing and reporting requirements
Prepares Grant Over/Under report and other receivables reports as needed for submission to the Development & Finance teams monthly
Maintains and updates Revenue Satisfaction Report on a monthly basis or more frequently as grant/service program activity requires
Prepares Revenue satisfaction/billing journal entries required for monthly financial close in a timely manner
Prepares schedules for annual external audit and miscellaneous receivables and ratio reports as requested.
Assists with the development of grant/service program budgets for proposals and renewals
Insures compliance with all related external reporting requirements.
Completes special and miscellaneous projects as requested.
B.S. in Accountancy or related field preferred.
Two (2) to Three (3) years’ experience with receivables, social service administrations, and accounting systems.
Special Knowledge and Qualifications:
Experience with MS Office, accounting systems, accounts receivable management systems and grant billing and compliance reporting. Excellent verbal communication, interpersonal, writing, and presentation skills.
Internal Number: 18:ADM-021
UCAN builds strong youth and families through compassionate healing, education, and empowerment. Since the Civil War, UCAN has served the most vulnerable children, youth, and families, and has grown over 145 years into a premier social service agency serving over 10,000 individuals annually. UCAN programs address the impact of trauma: with a consistent presence, meaningful programs, and unrivaled organizational diversity and cultural competence. These trauma-informed programs include clinical and counseling services, support for pregnant or parenting teens, foster care placement, a therapeutic youth home, a therapeutic day school, transitional living programs, workforce development, youth leadership development, and violence prevention. At the heart of it all, UCAN’s vision is that youth who have suffered trauma can become our future leaders. UCAN is a consistent and compassionate presence in the lives of those who are most at risk. We start with the premise that communities with challenges possess strengths upon which they can build. From this premise evolves an approach to community support that fosters collaboration with existing neighborhood resources to strengthen communities,... one youth at a time. UCAN’s community efforts provide leadership development, supportive jobs for youth, individual healing, and mentoring. UCAN's founding is rooted in spirituality. In 1869, UCAN was founded by members of St. Pauls United Church of Christ (UCC) to provide a home for orphaned children of Civil War soldiers. The UCC and its predecessors have long advocated for social justice, including the struggle for the abolition of slavery and being the first to ordain African-Americans, women, and openly gay persons as clergy. Diversity is a core UCAN value, reflected in our staff, our minority-led Board of Directors, and our clients. It is vitally important that UCAN counteract the influence of discrimination on our communities, families and youth.