Administrative Support, Finance/Accounting, Human Resources
4 Year Degree
Zonta International is seeking an energetic individual who is ready to collaborate as a permanent, part-time member of the team at our headquarters office located in Oak Brook, IL.
The Administrative Assistant will be responsible for providing administrative support to the Executive and Finance Departments. This position reports directly to the Executive Director and Accounting and Human Resources Manager of the Zonta and Zonta International Foundation and is part of a team of fourteen headquarters staff. Work will contribute to efforts to build a sustainable organization capable of delivering on the promises of our strategic plan.
Key responsibilities and expectations of the Administrative Assistant role include:
Work with all departments to ensure that offsite document storage records are accurate and billing appropriate
Partner on maintenance of equipment, supplies, break room, and general meeting space needs
Support Development Department on major mailings
General assigned duties and projects as assigned by the Executive Director including tasks for upcoming conventions
Human Resources and Benefits Administration
Organizational chart and emergency contact lists
Coordinate employee recognition, celebrations and annual outing
Daily processing of accounts payable invoices, process & mail checks, print out and distribute internally draft/final month statements
Maintaining documents in both an electronic storage system and paper filing
Maintain invoice and contract files for the organization
Maintain property, casualty and professional insurance policy information and support renewals
Provide monthly committee reports on budget tracking from QuickBooks and distribute to committees
Pull monthly Euro rate, secure Treasurer sign off and post online
Support for Accounting department e-mail
Internal Number: 6309541400
About Zonta International
Founded in 1919, Zonta International is a leading global organization of professionals empowering women worldwide through service and advocacy. With over 29,000 members belonging to more than 1,150 Zonta Clubs in 63 countries and geographic areas, Zontians all over the world volunteer their time and talents to support local and international service projects, advocacy campaigns and scholarship programs aimed at fulfilling Zonta's mission and objects.
Zonta is conveniently located in Oak Brook, IL with easy access to expressways. Our staff enjoys excellent benefits and a friendly and casual work environment. If you are interested in gaining experience in the international marketplace and learning more about human rights and gender equality then we would love to hear from you. To apply, please send a cover letter, resume and salary requirements to email@example.com.