The Development Associate conducts essential functions and projects as support staff to the Director of Development. Essential duties and responsibilities include:
Conducts prospect research on foundations, corporations, and individuals to identify potential supporters
Maintains donor (ResultsPlus)database, which includes, data entry and report generation
Maintains calendar of grant proposal and Letters of Intent due dates for submission and reports
Assists in the writing, research, and submission of grant proposals
Completes donor reports to foundations and corporations as required
Assists in the electronic submission of government grants, reports and other submissions
Annual Fund/Major Gifts/Capital Campaign
Manages all aspects of direct mail solicitation projects
Assists in launching online appeals and planned/bequest gifts program
Interfaces with individual donors and helps coordinate activities of the Amigos de Alivio
Assists in all aspects of implementing a Capital Campaign
Documents all cultivation strategies, conversations, meetings, events, etc. on the Results Plus donor database so as to establish and maintain a “moves” management system
Assists in creation of marketing materials, including a semi-annual newsletter (Saludos); e-newsletter, quarterly employee newsletter, and annual report
Assist in maintaining the agency’s website; including updating textual and photographic content.
Maintains agency’s electric signage
Ensure adequate inventory of up-to-date collateral materials, such as corporate informational packet and agency brochures
Assist in preparation and submission of press releases to all media – print, radio, television, online
Tracks all media coverage related to Alivio Medical Center
Work in tandem with the Director of Development to plan and execute all aspects of the agency’s annual benefit; including sponsorship solicitation; tracking and design of program adbook; coordinating with all vendors; and all other details inherent in event planning.
Assists designated staff to coordinate the fundraising and marketing efforts of the annual Alivio Y Salud 5K Run for Health.
Assists in organizing and coordinating other types of Special Events such as press conferences, symposiums, festival participation.
Other Administrative Duties
Processes all contributions which may be received via regular mail, online, or in person. Contributions include those gifts made for grant-funded programs, individual giving, direct mail appeals, general operations, Alivio’s annual benefit, and Alivio’s annual 5K run donations, etc. Contributions may be received as checks, credit card payments, debit card transactions, or cash. Records all pertinent information on Alivio’s donor database (Results Plus) and send acknowledgement letters.
Must be able to generate reports on any donor easily and accurately.
Maintains development department files. Including organizational financial files (annual audits, financial statements)
Ensure adequate inventory of stationery, envelopes, and general office supplies.
Functions as administrative assistant to the Development Department
Performs other related duties as assigned.
Bachelor’s Degree (English, Marketing, Communications or related field)
Two years experience in fundraising, experience in marketing a plus